2026-ISS-640_SS_2110_Att_A.pdf

This is a manufacturer authorization letter from Trimble Navigation Limited dated January 1, 2026, supporting Sarasota County, Florida's Intent to Sole Source (ISS) procurement for Trimble mapping and geographic information system (GIS) products and services. The letter confirms that Duncan-Parnell Inc. is the sole authorized Trimble Mapping and GIS dealer in the State of Florida, establishing the basis for the County's sole source award decision. The procurement encompasses Trimble hardware and software products along with comprehensive sales, service, and technical support to meet the County's mapping and GIS needs. Respondents were required to submit responses electronically through the Sarasota County procurement portal using the Intent to Sole Source Response form by February 27, 2026, at 5:00 p.m., with vendor questions due the same day at 3:00 p.m. The County reserves the right to cancel the sole source procurement and issue a competitive solicitation if any respondents demonstrate the ability to supply the same or substantially similar products and services.

The letter from Sean K. Chard, Geospatial Channel Manager for Trimble Navigation Limited's Southeast Region, serves as documentation that Duncan-Parnell Inc. holds exclusive territorial rights as the authorized dealer in Florida, limiting the competitive field to this single vendor unless other authorized dealers can demonstrate equivalent capabilities. The solicitation requires all vendors to be authorized by Trimble Navigation Limited and to comply with standard County requirements, including proof of insurance, E-Verify employment eligibility verification, and cybersecurity safeguards aligned with National Institute of Standards and Technology standards. The solicitation documents do not specify contract value, budget range, or pricing terms, indicating that cost details may be negotiated directly with the selected vendor in subsequent procurement phases. No specific set-aside designations for disadvantaged enterprises or other protected classes are mentioned in the available documentation.