Tree Trimming & Stump Removal Services

The Pennsylvania Department of Transportation (PennDOT) Engineering District 12 is soliciting bids for Tree Trimming and Stump Removal Services in Greene County through an Invitation for Bid (IFB) procurement designated for award to the lowest responsive and responsible bidder. The solicitation covers tree trimming and stump removal services across all State Routes, PennDOT facilities, and other areas within Greene County where PennDOT holds responsibility, with waste materials including chips, mulch, leaves, and branches to be primarily hauled away and disposed of, with fly chipping available upon instruction for specific projects. The contract requires one primary trimmer-lift tree trimming complement, one stump removal complement for as-needed work, one on-call emergency trimmer-lift complement, and work zone traffic control services, with equipment specifications including trimmer-lifts with a minimum 55-foot extension, chip trucks with minimum 19-cubic-yard capacity, and brush chippers with 12-inch minimum chipping capacity. Required personnel include a foreperson with minimum four years of general experience and two years as a foreperson, a trimmer-lift operator with minimum one year of experience, and three ground persons, supported by current Pennsylvania Department of Agriculture Pesticide Application Business Licenses and PA Certified Pesticide Applicator Licenses. Bidders must submit three previous similar projects completed within the past three years, provide resumes for a Project Manager and Working Foreperson demonstrating requisite experience, submit the last three years of OSHA 300A logs with calculated Total Recordable Case Rates and DART incidence rates, and complete a Roadside Equipment Inspection Form documenting all vehicles and equipment to be utilized. The contract will be executed for an initial one-year term with four optional one-year renewals by mutual consent, including a 2% increase per renewal, with a seven-calendar-day mobilization requirement following project notification and a project kick-off meeting within seven days after purchase order execution. The bid due date is March 12, 2026, with all bids submitted electronically through the PA Supplier Portal at www.pasupplierportal.state.pa.us, and no pre-bid meeting is scheduled.

This procurement is designated exclusively as a Small Business Procurement under Executive Order 2011-09, restricting eligibility to businesses certified as small businesses through the Department of General Services' self-certification process; bidders must include a copy of their DGS certification with their bid response and maintain this certification status through contract execution. Contractors must comply with the Enhanced Minimum Wage Provision requiring payment of no less than $15.00 per hour (subject to annual cost-of-living adjustments beginning July 1, 2023), maintain Workers' Compensation Insurance and Public Liability and Property Damage Insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence, and execute the Worker Protection and Investment Certification Form (BOP-2201) certifying compliance with Pennsylvania labor and workforce safety laws. Additional compliance requirements include nondiscrimination and sexual harassment policies, Americans with Disabilities Act provisions, Automated Clearing House (ACH) payment enrollment within ten days of contract execution, contractor responsibility certifications ensuring no suspension or debarment status, and immediate notification to the Commonwealth within 15 days of any changes in compliance status. Compensation shall be at prices quoted in the Purchase Order based on unit rates for five-person crew hours for trimmer-lift services, three-person crew hours for stump removal, crew hours for on-call emergency services, and hourly rates for work zone traffic control, with payment made through ACH within thirty days of receipt of a proper invoice. No specific contract value or budget range is disclosed in the solicitation documents.