.15 ACH Provisions.pdf
PDF 44 KB Posted
- Attached to
- Tree Trimming & Stump Removal Services
- Solicitation number
- 6100065367
- Issued by
- Fulton County, Pennsylvania
About this file
This is an Automated Clearing House (ACH) Network Provisions document issued by the Commonwealth of Pennsylvania, outlining payment requirements for all contractors conducting business with the state. The provisions establish that the Commonwealth will process all contractor payments through ACH, requiring contractors to submit or establish their ACH information in the Commonwealth's Master Database within ten days of contract execution. Contractors must submit unique invoice numbers with each invoice to enable proper application of state payments to respective invoices or programs. The document applies broadly to all contractors, including bidders, offerors, loan recipients, grantees, lessors, and various public entities seeking to furnish goods, supplies, services, leased space, or construction work with Pennsylvania.
Contractors are responsible for maintaining accurate and complete ACH information in the Commonwealth's Master Database, as failure to do so may result in payment delays. The provisions reference Commonwealth Management Directive 310.40, issued July 16, 2021, which establishes the Pennsylvania Electronic Payment Program and designates ACH as the preferred payment method. Additionally, contractors may enroll to receive remittance information electronically through e-Remittance via email, with enrollment information and resources available through the Pennsylvania Budget Office's vendor services portal. These requirements apply to the related Tree Trimming & Stump Removal Services contract for PennDOT in Greene County, which is designated exclusively for certified small businesses and requires electronic bid submission through the PA Supplier Portal.
View the file
Other files
Show all 20
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Version 10.2023
Automated Clearing House Network Provisions (2021)
For the purpose of these provisions, the term Contractor is defined as any person, including, but not limited to, a bidder, offeror, loan recipient, grantee or lessor, who has furnished or performed or seeks to furnish or perform, goods, supplies, services, leased space, construction or other activity, under a contract, grant, lease, or reimbursement agreement with the Commonwealth of Pennsylvania (Commonwealth). A
Contractor may include a permittee, licensee, or any agency, political subdivision, instrumentality, public authority, or other public entity in the Commonwealth.
Submission of invoices for purposes of reimbursement, shall be made in accordance with Commonwealth
Management Directive 310.40 issued July 16, 2021, relating to the Pennsylvania Electronic Payment
Program and the establishment of the Automated Clearing House Network (“ACH”) as the
Commonwealth’s preferred method of payment. The following provisions are hereby added to the
Agreement:
(a) The Commonwealth will make payments to the Contractor through ACH. Within ten days of the execution of this Agreement, the Contractor must submit or must have already established its ACH information in the Commonwealth’s Master Database. The Contractor will also be able to enroll to receive remittance information via electronic addenda and email (e-Remittance). ACH and e-Remittance information is available at https://www.budget.pa.gov/Services/ForVendors/Pages/Direct-Deposit-and-e-
Remittance.aspx.
(b) The Contractor must submit a unique invoice number with each invoice submitted. The unique invoice number will be listed on the Commonwealth’s ACH remittance advice to enable the Contractor to properly apply the state agency’s payment to the respective invoice or program.
(c) It is the responsibility of the Contractor to ensure that the ACH information contained in the Commonwealth’s Master Database is accurate and complete. Failure to maintain accurate and complete information may result in delays in payments.
File details come from the government source that posted it. Updated .