Tree Trimmer with Telescoping Boom w/o Operator - D1

The West Virginia Division of Highways District 1, on behalf of Cabell County, is conducting a Centralized Request for Quote (CRFQ) to establish an open-end lease/rental contract for rotary saw tree trimmers with telescoping boom systems without operator services. The procurement seeks to acquire three types of equipment: rubber-tired 75-foot telescoping tree trimmers, rubber-tired 55-foot telescoping tree trimmers, and truck bed-mounted 75-foot telescoping tree trimmers for over-the-road mobility. Acceptable manufacturers include Kershaw, Jarraff, and equivalent alternatives. Vendors must provide unit pricing for daily, weekly, and monthly rental rates for each equipment type, as well as separate delivery fees based on per-mile charges (first mile and additional miles). Equipment will be deployed to various locations in District Two of the Division of Highways, with invoicing directed to the main office in Huntington, West Virginia. Technical questions from interested vendors are due by December 19, 2025, at 10:00 a.m., with all quotations due by December 30, 2025, at 1:30 p.m. This Central Master Agreement procurement will establish terms and pricing for future equipment rental orders as needed by the Division of Highways.

The solicitation documents do not specify set-aside designations or restrictions limiting participation to particular categories of organizations or disadvantaged enterprises. Vendors responding to this solicitation must complete Exhibit B, providing their base location(s) with complete 911 addresses or current physical street addresses, cities, and states where equipment can be delivered, and must identify their service coverage area by specifying which counties they service or indicating district-wide or statewide coverage capability; failure to provide this information may result in bid disqualification. The procurement uses commodity code 72141702 for all equipment and delivery services and follows a competitive evaluation process based on established criteria outlined in the solicitation's instructions to vendors, terms and conditions, and specifications documents. No incumbent vendors or current contractors are identified in the posted materials, and no specific budget range or award value is disclosed in the available documentation.