Final_CRFQ_0803_DOT2600000044_1_WV_CRFQ_FORM.PDF
PDF 748 KB Posted
- Solicitation number
- CRFQ 0803 DOT2600000044 1
- Issued by
- Cabell County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) form issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Division of Highways District 1. The solicitation seeks to establish an open-end lease/rental contract for rotary saw tree trimmers with telescoping boom systems without operator. The equipment specifications include rubber-tired 75-foot and 55-foot telescoping tree trimmers, as well as truck bed-mounted 75-foot telescoping tree trimmers. Vendors must provide pricing for daily, weekly, and monthly rental rates for each equipment type, as well as delivery fees for the first mile and each additional mile. Quotations are due by December 30, 2025, at 1:30 p.m., with technical questions required by December 19, 2025, at 10:00 a.m. Equipment will be shipped to various locations in District Two of the Division of Highways, with invoicing directed to the main office in Huntington, West Virginia.
Vendors must submit unit pricing for all line items on the standard bid form without specified quantities. The solicitation uses commodity code 72141702 for all equipment and delivery services. Pricing should reflect the cost structures for daily, weekly, and monthly rental periods, with separate line items for delivery fees based on mileage. This is a Central Master Agreement procurement, indicating the contract will establish terms and pricing for future orders as needed by the Division of Highways. Additional solicitation terms, conditions, bid requirements, and specifications are referenced as attachments to the form. Inquiries regarding the solicitation should be directed to John W. Estep at the Department of Administration Purchasing Division.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| CRFQ DOT2600000044 Exhibit B Information Page.xls | XLS spreadsheet | |
| CRFQ DOT2600000044 Specifications.pdf | ||
| CRFQ DOT2600000044 Terms and Conditions.pdf | ||
| CRFQ DOT2600000044 Inst To Vendors.pdf | ||
| CRFQ DOT2600000044 Exhibit A Pricing Page.xls | XLS spreadsheet |
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Text version
Date Printed: Dec 11, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Equipment
Proc Folder: 1836356 Reason for Modification:
Doc Description: Tree Trimmer with Telescoping Boom w/o Operator - D1
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-12-11 2025-12-30 13:30 CRFQ 0803 DOT2600000044 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Dec 11, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
REQUET FOR QUOTATION:
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Highways District 1 to establish an open-end contract to provide Rotary Saw Tree Trimmer with Telescoping Boom System for lease/rental from individuals and organizations, without Operator. Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Rubber Tired 75' Telescoping Tree Trimmer w/ o Operator-Day
0.00000 DAY
Comm Code Manufacturer Specification Model #
72141702
Extended Description:
Rubber Tired 75 Foot Telescoping Tree Trimmer w/o Operator - Daily
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Tree Trimmer with Telescoping Boom w/o
Operator
0.00000 EA
Comm Code Manufacturer Specification Model #
72141702
Extended Description:
Tree Trimmer with Telescoping Boom for lease/rental from individuals and organizations, without Operator
Date Printed: Dec 11, 2025 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Rubber Tired 75' Telescoping Tree Trimmer w/ o Operator-Week
0.00000 WK
Comm Code Manufacturer Specification Model #
72141702
Extended Description:
Rubber Tired 75 Foot Telescoping Tree Trimmer w/o Operator - Weekly
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Rubber Tired 75' Telescoping Tree Trimmer w/ o Operator-Month
0.00000 MO
Comm Code Manufacturer Specification Model #
72141702
Rubber Tired 75 Foot Telescoping Tree Trimmer w/o Operator - Monthly
Date Printed: Dec 11, 2025 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Delivery Fee 1st Mile 0.00000 MILE
Comm Code Manufacturer Specification Model #
72141702
Extended Description:
Delivery Fee 1st Mile for Rubber Tired 75' Telescoping Tree Trimmer
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Delivery Fee Each Additional Mile 0.00000 MILE
Comm Code Manufacturer Specification Model #
72141702
Delivery Fee Each Additional Mile for Rubber Tired 75' Telescoping Tree Trimmer
Date Printed: Dec 11, 2025 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Rubber Tired 55' Telescoping Tree Trimmer w/ o Operator-Day
0.00000 DAY
Comm Code Manufacturer Specification Model #
72141702
Extended Description:
Rubber Tired 55 Foot Telescoping Tree Trimmer w/o Operator - Daily
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Rubber Tired 55' Telescoping Tree Trimmer w/ o Operator-Week
0.00000 WK
Comm Code Manufacturer Specification Model #
72141702
Rubber Tired 55 Foot Telescoping Tree Trimmer w/o Operator - Weekly
Date Printed: Dec 11, 2025 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Rubber Tired 55' Telescoping Tree Trimmer w/ o Operator-Month
0.00000 MO
Comm Code Manufacturer Specification Model #
72141702
Extended Description:
Rubber Tired 55 Foot Telescoping Tree Trimmer w/o Operator - Monthly
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Delivery Fee 1st Mile 0.00000 MILE
Comm Code Manufacturer Specification Model #
72141702
Delivery Fee 1st Mile for Rubber Tired 55' Telescoping Tree Trimmer
Date Printed: Dec 11, 2025 Page: 7 FORM ID: WV-PRC-CRFQ-002 2020/05
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 Delivery Fee Each Additional Mile 0.00000 MILE
Comm Code Manufacturer Specification Model #
72141702
Extended Description:
Delivery Fee Each Additional Mile for Rubber Tired 55' Telescoping Tree Trimmer
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Truck Bed Mounted 75' Telescoping Tree
Trimmer - Daily
0.00000 DAY
Comm Code Manufacturer Specification Model #
72141702
Truck Bed Mounted 75' Telescoping Tree Trimmer - Daily
Date Printed: Dec 11, 2025 Page: 8 FORM ID: WV-PRC-CRFQ-002 2020/05
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Truck Bed Mounted 75' Telescoping Tree
Trimmer - Weekly
0.00000 WK
Comm Code Manufacturer Specification Model #
72141702
Extended Description:
Truck Bed Mounted 75' Telescoping Tree Trimmer - Weekly
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Truck Bed Mounted 75' Telescoping Tree
Trimmer - Monthly
0.00000 MO
Comm Code Manufacturer Specification Model #
72141702
Truck Bed Mounted 75' Telescoping Tree Trimmer - Monthly
Date Printed: Dec 11, 2025 Page: 9 FORM ID: WV-PRC-CRFQ-002 2020/05
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 Delivery Fee 1st Mile 0.00000 MILE
Comm Code Manufacturer Specification Model #
72141702
Extended Description:
Delivery Fee 1st Mile for Truck Bed Mounted 75' Telescoping Tree Trimmer
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT TWO VARIOUS LOCATIONS AS
INDICATED BY ORDER
801 MADISON AVE
HUNTINGTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 Delivery Fee Each Additional Mile 0.00000 MILE
Comm Code Manufacturer Specification Model #
72141702
Extended Description:
Delivery Fee Each Additional Mile for Truck Bed Mounted 75' Telescoping Tree Trimmer
SCHEDULE OF EVENTS
Line Event Event Date 1 Tech Questions due by 10:00am 2025-12-19
Document Phase Document Description Page
DOT2600000044 Final Tree Trimmer with Telescoping Boom w/o Operator - D1
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