Tree Related Services

The City of St. Petersburg is soliciting proposals through Request for Proposals RFP-26-083 for comprehensive arboricultural and landscape services to be provided on an as-needed basis over an initial three-year contract term with a potential one-year renewal option. The procurement encompasses furnishing, delivering, and installing 20 tree species in three container sizes (30-gallon, 45-gallon, and 60-gallon), seven understory plant varieties, bulk landscape materials including washed shell, pea gravel, and boulders, and ancillary services such as tree relocation, planting, pruning, staking, mulching, watering, and emergency storm-related care. Qualified vendors must possess current Florida business registration and maintain specified insurance coverage including commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, commercial automobile liability coverage of $1,000,000 combined single limit, workers' compensation insurance as required by Florida law, and professional liability/errors and omissions coverage of $1,000,000 per occurrence. Proposals must be submitted as continuous PDF documents through the City's online bidding portal by March 24, 2026 at 3:00 p.m. and must include a transmittal letter, vendor qualifications and capability information, technical approach and capacity documentation, cost analysis, resumes for key personnel, project experience from the past three years with client references, and a completed Subcontractor Utilization Form. The evaluation criteria are weighted as follows: vendor qualifications and capability (35 percent), technical approach and capacity (25 percent), cost analysis (25 percent), and business outreach plan (15 percent). Questions must be submitted by March 3, 2026 at 12:00 p.m., with City responses due by March 10, 2026 at 3:00 p.m., evaluation and shortlisting scheduled for April 8, 2026 at 9:00 a.m., and City Council award recommendation anticipated on April 16, 2026.

There are no mandatory set-asides or restrictions on respondent eligibility; however, the City does not require prequalification and actively encourages participation from certified Small Business Enterprises (SBEs) and Minority/Women Business Enterprises (MWBEs) in the Tampa Bay Region. Vendors are not required to provide all items or services listed and may bid on only those services they can deliver. Proposers must document their status and planned efforts to utilize diverse business enterprise programs, including outreach to City-certified vendors, mentoring and capacity-building initiatives, and evidence of past performance in subcontractor utilization on projects completed within the last three years, with participation in these categories being voluntary and not mandating a minimum participation level as a condition for contract award. No incumbent vendors are identified in the solicitation documents. The estimated annual expenditure is approximately $250,000, though this figure is stated as an estimate only and may vary based on actual City needs and demand for services. All costs must include delivery and installation fees, with all plants to be delivered to locations within the City of St. Petersburg, and the City intends to award to multiple vendors determined to provide the most advantageous proposal based on price and established evaluation criteria, contingent upon vendors meeting minimum qualifications.