Tree Planting: Centreville YMCA

Queen Anne's County Department of Parks and Recreation is requesting electronic bids for tree stock, planting, establishment, maintenance, and monitoring services at the YMCA of Chesapeake, Inc. Centreville Branch, with bids due July 22, 2026 at 1:00 PM local time. A local vendor preference of 10% or $50,000 (whichever is less) applies to bidders meeting local vendor eligibility requirements and submitting the required Local Vendor Bid Affidavit; local vendor status requires a business organized in Queen Anne's County per State Department of Assessments and Taxation registration and local execution of at least 50% of the awarded contract value.

The scope encompasses procurement and planting of 444 trees (224 at 1-inch caliper deciduous or 3–4 feet evergreen; 220 at 2.5-inch caliper deciduous or 6–8 feet evergreen), site preparation, installation of 60 Forest Conservation Plan signs, irrigation system installation, tree tubes and stakes, establishment services, and two years of monitoring and maintenance following substantial completion. Work must achieve minimum survival percentages specified in Forest Conservation Plan #25-12-0138. The Initial Phase must be substantially completed within 180 calendar days from the Notice to Proceed; all work including extended monitoring must be completed within 1,110 calendar days from the Start Date of Construction. Liquidated damages of $100 per calendar day apply for delays beyond these milestones. Contractors are responsible for all utility locates and Forest Conservation Plan fencing; water access for irrigation is available through the Town of Centreville's metered access point on South Commerce Street at $25.00 minimum (first 1,000 gallons) plus $15.00 per thousand gallons thereafter.

Bid security of 5% is required for bids exceeding $100,000. Performance and payment bonds equal to 100% of contract price are required for contracts exceeding $100,000. Contract retainage is 5% of bid price, with contractors receiving up to 95% upon Initial Acceptance, an additional 2.5% upon Interim Acceptance, and final 2.5% upon Final Acceptance. Bidders must provide minimum three construction contract references spanning at least four years and demonstrate four years of active construction industry participation. All funding derives from Queen Anne's County; the contract is exempt from Davis-Bacon Act and federal prevailing wage requirements. Bid opening occurs July 22 at 1:00 PM (hybrid in-person and Microsoft Teams attendance available). A pre-bid meeting and site walk occurred July 9, 2026. Addendum 1 (issued July 20) revised the bid form and clarified site logistics and work phases. Bids must remain valid for 60 days following opening.