Travel Management Services

City Colleges of Chicago (CCC) is seeking qualified firms to provide comprehensive travel management services through Request for Proposal #MWJ2601, targeting domestic and international travel coordination for students, staff, employees, groups, and athletic teams district-wide. The procurement requires vendors to offer a full suite of travel services including airline, railroad, rental car, and hotel reservations, online booking tools with branded corporate interfaces, dedicated agency representative services, group travel coordination, international rate desk support, emergency travel assistance, and monthly reporting and analytics. Key deliverables include a robust online booking platform with access to national, regional, and international carriers, hotel brands, car rental providers, and Amtrak reservation capabilities. The pre-proposal conference is scheduled for December 18, 2025, at 2:00 p.m. CST via Zoom, with vendor questions due by December 19, 2025, at 3:00 p.m. CST. Proposals must be submitted to the CCC EUNA Procurement portal by January 20, 2026, at 12:00 p.m. CST, with an intended contract period from April 2, 2026, through June 30, 2029, and potential renewal options for one or two additional years.

The solicitation includes specific requirements for Minority and Women-owned Business Enterprise (MBE/WBE) participation, mandating 25% minority business enterprise and 7% women business enterprise involvement, with good faith effort waivers requiring narrative documentation. Proposers must be registered with the Illinois Secretary of State, have been in business for at least two full calendar years, and provide three years of financial statements. Strict insurance requirements are specified, including workers' compensation, $5 million in commercial liability, $10 million in automobile liability, $5 million in cyber liability, and $5 million in professional liability. The contract may involve federal funding, necessitating compliance with federal statutes, regulations, and debarment verification. Vendors must adhere to Chicago's minimum wage requirements and Illinois Prevailing Wage Act, with weekly payroll submissions required. While no incumbent vendor is identified, the comprehensive nature of the RFP suggests a potentially significant contract value, with pricing to be submitted across a la carte services, concierge services, and contract services, including implementation, account management, reporting, and technology fees.