Pricing Proposal Summary

This is a Pricing Proposal Appendix (Appendix III) for City Colleges of Chicago's Request for Proposal for Travel Management Services (RFP #MWJ2601). The solicitation seeks qualified firms to provide comprehensive travel services on an as-needed basis for domestic and international travel for students, staff, employees, groups, and athletic teams across the district. The pricing proposal submission deadline is January 20, 2026 by 12:00 p.m. CDT. The proposal document provides a structured framework for vendors to submit pricing across three service categories: A La Carte Services, Concierge Services, and Contract Services.

The pricing proposal requires vendors to detail all costs associated with successful service delivery, including but not limited to licensing fees, professional consulting services, and ongoing maintenance charges. Vendors must submit individualized pricing for specific transactions across both online booking tool services and call center/travel agent-assisted services. Service categories include airline ticketing (domestic and international), rail, hotel reservations, car rentals, ground transportation, ticket modifications, passport assistance, visa assistance, and after-hours support. For Concierge Services, vendors must provide pricing for itinerary planning, excursions, activities, restaurants, and trip insurance. Contract Services pricing must include implementation fees, annual account management fees, standard and custom reporting fees, and technology fees. City Colleges of Chicago will not reimburse vendors for travel, hotel, parking, presentation, or reproduction costs incurred during the proposal process.