Transmissions & Transmission Services for Public Works (Annual Contract)

The Columbus Consolidated Government's Finance Department Purchasing Division issued Request for Bids No. 24-0009 for transmission repair and rebuild services to support the Public Works Department Fleet Maintenance Shop in Muscogee County, Georgia. The procurement seeks qualified vendors to provide repair and rebuild services for various transmission types, including 4R70W, 4R75E, 5R110W, 5R55W, 5R55S, Torque Shift, A618, 42RE, 48RE, 5-45RFE, A606, 4L60E, 4L80E, and 4T65E transmissions, with an estimated volume of approximately 10 units per year for each transmission type. The contract will operate on an as-needed basis with a primary term of two years and renewal options for three additional twelve-month periods. Vendors must complete all repair work within 21 days of receiving notice to proceed and deliver repaired transmissions to the Fleet Maintenance Shop located at 1011 Cusseta Road, Columbus, Georgia 31901. Required qualifications include minimum $1 million general liability insurance coverage with the City named as additional insured, E-Verify compliance documentation, valid business licensure, copies of technician certifications, and demonstrated facility capacity to secure up to eight City vehicles simultaneously with photographic proof of secure work facilities. Pricing must include fixed hourly labor charges, mileage-based rates, and exchange prices for transmissions with core charges during the initial two-year term, with all parts charged at list price minus a bidder-specified percentage. A minimum 12-month warranty is required for all repaired transmissions, and vendors must participate in an on-site visit by fleet maintenance personnel prior to contract award. Sealed bids were due by September 27, 2023, at 2:30 PM Eastern Time, with a virtual bid opening scheduled for 3:00 PM the same day via Microsoft Teams, and all submissions were required through electronic submission via DemandStar.

The solicitation document does not specify any set-aside designations for disadvantaged enterprises, small businesses, or other restricted categories of organizations. No incumbent vendors or current contractors are identified in the procurement materials. The City reserves the right to request price escalation approval after the initial two-year term, limited to five percent without additional documentation; any increases exceeding five percent will be evaluated on a case-by-case basis. The City also retains the authority to add additional transmission types during the contract period. No specific award value or budget range is provided in the available procurement documents, with pricing being competitive and based on the submitted bids for hourly labor, mileage rates, and transmission exchange pricing. All responses must be submitted electronically, and the City will not accept hand-delivered submittals, U.S. Mail, or other courier service deliveries.