Translation Svc.

The Texas Department of Public Safety (TXDPS) has issued an Invitation for Bids (IFB) for professional Spanish translation services under solicitation number 405-26R0003937. The procurement seeks a contractor to provide accurate, culturally appropriate translations of various written documentation, including manuals, pamphlets, tests, and other materials from English to Spanish, with strict requirements to maintain original meaning, tone, and formatting. Deliverables must be submitted in both Microsoft Word (.docx) and PDF formats, with contractors required to provide a minimum of two translation samples in their proposal along with supporting reference materials. Bidders must submit detailed pricing quotes specifying per-word or per-page rates, total project costs, and potential additional fees for rush jobs or specialized terminology. Responses must be submitted electronically by 5:00 P.M. Central Time on December 29, 2025, either to DPS_Solicit_Response@dps.texas.gov or via the DPS Online Bid Room, with an anticipated contract award date of January 5, 2026. The contract will have a five-year term commencing on the effective date, with TXDPS reserving the right to extend performance for an additional six-month period.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan with a 23.7% HUB goal for professional services contracts, requiring all bidders to submit a completed HUB Subcontracting Plan regardless of their certification status. Vendors must choose from four compliance pathways, including awarding subcontracting work exclusively to Texas certified HUB vendors, meeting the HUB goal threshold, demonstrating good faith efforts, or performing the entire contract with internal resources. Contractors must provide evidence of financial resources, including audited financial statements for the prior two years or a Dun & Bradstreet Business Information Report. Additional requirements include submitting financial rating information within 120 days after their fiscal year end and potential fingerprint-based criminal background investigations for contractor personnel. While no minimum compensation is guaranteed, contractors will be paid on a net-30 basis upon satisfactory completion and approval of deliverables. The solicitation recommends electronic funds transfer and requires submission of various administrative forms, including a Direct Deposit Authorization Form, Application for Texas Identification Number, and Request for Taxpayer Identification Number.