ESBD_476615_1765832866881_SOL_EXH_F.8_Statement of Work.pdf
PDF 44 KB Posted
- Attached to
- Translation Svc.
- Solicitation number
- 405-26R0003937
- Issued by
- Travis County, Austin City, Texas
About this file
This Statement of Work outlines professional translation services requirements for the Texas Department of Public Safety (TXDPS). The agency seeks a contractor to provide accurate, culturally appropriate English-to-Spanish translations of manuals, pamphlets, tests, and other written documentation while maintaining original meaning, tone, and formatting. Deliverables must be provided in both Microsoft Word (.docx) and PDF formats, with source materials typically supplied in Word or PDF format, though alternative formats such as USB flash drives or printed copies may be specified. Respondents must submit a minimum of two translation samples with their proposal, along with supporting files such as glossaries or reference materials used in the translation process. The contract term is five years. Bids must include contact information for at least two professional references with verified experience on similar projects, including company name, contact person's full name, address, and phone number.
Contractors must provide detailed quotes specifying per-word or per-page rates, total project costs, and any additional fees for rush jobs, specialized terminology, or formatting services. Contractors shall also provide completion dates based on document word count, complexity, and rush requirements, with a mandatory 48-hour advance written notice to the Contract Monitor if delays occur. The contractor must accept TXDPS payment terms of net-30 upon satisfactory completion and approval of deliverables, with invoices requiring itemized details, the associated purchase order number, and submission within a reasonable timeframe. The contractor is responsible for proofreading to ensure translations are error-free.
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Text version
Statement of Work – Translation Services into Spanish
SERVICE REQUIRMENTS
The respondent must provide professional translation services for manuals, pamphlets, tests, or other written documentation from English to Spanish. Translations must be accurate, culturally appropriate, and maintain the original meaning, tone, and formatting as closely as possible. The contractor is responsible for proofreading and ensuring the final translations are free of any errors.
CONTRACTOR REQUIRMENTS
Provide translated documents in both Microsoft Word (.docx) and PDF Formats. The original source materials will typically be provided in Microsoft Word or PDF Format, unless an alternative source format is specified (e.g., USB flash drive, printed hard copy, or other digital file types).
The contractor must provide samples when submitting the proposal. A minimum of two samples will be required when submitting the bid. Also include all supporting files, such as glossaries or reference materials used in the translation, if applicable.
References - TXDPS will contact professional references for translation services contractor has performed on similar projects. Therefore, all bids shall include contact information for at least two professional references who can verify experience requirements. Contact information shall include: Name of company, full name of contact person, address, and phone number.
The contractor must accept the payment terms of the DPS, including net-30 payment upon satisfactory completion and approval of deliverables. Invoices must include itemized details, the PO number associated with the project and be submitted in a reasonable timeframe.
Contract Term is for five years.
PROJECT SCHEDULES & QUOTES OF SERVICE
The contractor shall provide a detailed quote for translation services, including:
Per-word or per page rate.
Total cost
Any additional fees (e.g., for rush jobs, specialized terminology, or formatting).
The Contractor must provide a completed-by date for the requested translation based on the document’s word count, complexity, and any rush requirements. All translations must be delivered by the agreed-upon date. If delays occur, the Contractor must notify the Contract Monitor for the Texas Department of Public Safety (DPS) in writing at least 48 hours in advance, providing reasons and a revised timeline.
File details come from the government source that posted it. Updated .