Translation and Interpretation Services

The Cobb County School District (CCSD) is soliciting bids for Invitation for Bid (IFB) B26053 to procure comprehensive translation and interpretation services. The procurement seeks qualified vendors to provide on-site, over-the-phone, and video remote interpretation services, as well as document translation services on an as-needed basis. Required services specifically target supporting communication with families with limited English proficiency, with a focus on languages including Spanish, Portuguese, Haitian Creole, Vietnamese, and Korean. Vendor qualifications include maintaining Georgia office locations, providing interpreters with minimum two years of experience, successful completion of written and oral proficiency examinations, and ensuring all interpreters undergo background checks and 30 hours of quality training from recognized organizations. Key procurement dates include a mandatory pre-bid meeting on December 3, 2025, at 2:00 PM EST via Microsoft Teams, with written questions due by December 8, 2025, at 2:00 PM EST, and final bid responses due December 17, 2025, at 2:00 PM EST through the CCSD Euna Procurement Portal.

The solicitation does not explicitly designate specific set-aside provisions for disadvantaged enterprises, but vendors must comply with the Georgia Security and Immigration Compliance Act and submit appropriate affidavits based on their business structure. Contractors with employees must register with E-Verify, while sole proprietors with no employees can submit alternative documentation. The contract allows for multiple vendor awards with no guaranteed purchase quantities and will have an initial one-year term with potential discretionary renewals. Pricing must be submitted as flat rates for Spanish, Portuguese, and all other languages, with billing in 15-minute increments after a two-hour minimum. Vendors are required to maintain comprehensive insurance coverage, including $1 million in commercial general liability, $1 million in commercial auto liability, $1 million in professional liability, $2 million in umbrella coverage, and statutory workers' compensation. While specific budget ranges are not detailed, vendors must keep pricing firm for one year from the award date, and CCSD reserves the right to extend pricing to other Metro-Atlanta area governments and school districts.