Transition of financial mgmt software

The South Carolina Department of Transportation (SCDOT) has issued a Request for Proposal (RFP) for a comprehensive systems integration project to transition financial management software from its legacy ENTIRE system to the South Carolina Enterprise Information System (SCEIS), an SAP-based platform. The solicitation seeks a qualified vendor to implement a two-phase project focusing on general accounting, federal billing, and enhanced procure-to-pay functionality. Phase 1 will migrate core financial management and Federal Billing capabilities, while Phase 2 will address Program and Project Management (PPM) system integration and AASHTOWare Project software integration. Key deliverables include system configuration, design, data migration, testing, training, and integration services across both phases. Vendors must demonstrate significant SAP implementation experience in government environments, with a strong preference for firms with prior federal billing implementation experience. The evaluation will occur in two phases, with points awarded for project approach (15 points), technical solution (25 points), experience and qualifications (25 points), and pricing (20 points). Critical dates include a pre-proposal conference on March 2, 2022, at 10:00 AM ET, a question submission deadline of March 11, 2022, proposal submissions due by April 15, 2022, at 11:00 AM ET, and an anticipated award announcement on July 18, 2022.

The solicitation does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The project will utilize the existing SCEIS environment running SAP version 6.08 on-premises, which includes modules for Finance, Logistics, HCM, Treasury, Investment Management, Deposit Management, and reporting. While no incumbent vendor is explicitly mentioned, the project involves transitioning from a legacy ENTIRE system and integrating with existing systems like P2S and STIP Manager. Vendors must comply with SCDOT's IT Application and System Standards, which incorporate NIST Cyber Security Framework controls and require adherence to specific infrastructure standards and security protocols. The contract will be a five-year engagement with an anticipated start date of August 1, 2022, and end date of July 31, 2027. Although specific budget ranges are not provided, the solicitation requires a fixed-price proposal with deliverable-based payments, and vendors must provide comprehensive project management, security planning, system configuration, and post-production support, including training for up to 50 end-users in Phase 1.