Trailer Mounted Core Drill D5

The Illinois Department of Transportation (IDOT), District 5, is issuing an Invitation for Bid (IFB Solicitation 26-494DOT-FINAD-B-50402) to procure a single trailer-mounted core drill unit to replace its current 39-year-old pavement coring rig that has exceeded its useful service life and no longer meets operational or safety standards. The equipment must be a newly manufactured, self-contained unit capable of drilling holes up to 13 inches in diameter and include specific components including a current-production liquid-cooled diesel engine with minimum 24 gross horsepower, a four-speed transmission, a mechanical drilling head with 30-inch minimum spindle travel and 360-degree swivel capability, a hydraulic system with minimum 6 gallons per minute capacity at 1,000 PSI, a 200-gallon stainless-steel water tank, and a compliant trailer chassis with pneumatic leveling jacks and electric brakes; all painted components must be finished in Ford Race Red code PQ/7236. The successful bidder must be an established manufacturer or authorized dealer responsible for providing equipment with a manufacturer's standard warranty covering all defective parts and workmanship for a minimum of one year from acceptance, along with complete operational and service manuals and factory-qualified instruction to assigned personnel. Delivery shall be made F.O.B. destination during regular work week hours (8:00 am - 2:00 pm) with itemized invoices due within fifteen days of delivery. The bid due date is January 22, 2026, with bids submitted electronically through the BidBuy platform remaining firm for 180 days from opening. Award will be made to the lowest priced responsive and responsible bidder based on evaluation of responsibility, responsiveness, and price, with no bid or performance bonds required.

No subcontractors are permitted under this contract. While the solicitation does not contain specific set-aside designations for disadvantaged enterprises, all bidders must comply with the State's Business Enterprise Program and Veterans Small Business Program provisions where applicable and submit utilization plans accordingly. The resulting contract is subject to prevailing wage requirements if applicable, Illinois Procurement Code compliance, and Federal funding regulations, with the percentage and dollar amount of Federal funding to be disclosed upon notice of award. Bidders must satisfy comprehensive certification requirements established by the State of Illinois, including compliance with environmental laws, drug-free workplace standards for contracts exceeding $5,000 with 25+ employees, equal employment opportunity provisions, and the Illinois Information Technology Accessibility Act Standards. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, with the State named as an additionally insured party. The contract has an initial term of twelve months from execution with a maximum total term not to exceed ten years, contingent upon availability of appropriated funds, with the State reserving the right to terminate for convenience with thirty days' written notice or immediately for cause. The specific budget or award value is not disclosed in the solicitation documents.