Traffic warning devices, rental/delivery/set-up of

Palm Beach County Board of County Commissioners is issuing a Request for Quotation (RFQ) for the rental, delivery, and set-up of traffic warning devices under a twelve-month term contract with options to renew for four additional twelve-month periods. The procurement seeks competitive quotes for twenty-one line items of traffic control products, including Type I, II, and III barricades, vertical panels, water-filled barriers, cones, flashing arrow boards, sandbags, warning signs of multiple sizes, warning lights, and trailer-mounted solar message centers, with estimated annual quantities ranging from 2 to 6,300 units depending on the device type. Successful vendors must provide firm and fixed pricing with no escalation clauses permitted, with compensation based on daily rental rates per device that include all costs for mobilization, demobilization, transportation, fuel, insurance, set-up, and pick-up. The RFQ submission deadline was March 4, 2020, at 4:00 P.M. local time, with responses acceptable via fax or email to buyer Jan Maney, and standard delivery is required within forty-eight hours of receiving a delivery order, while emergency deliveries must occur within two hours. Quoters must meet qualification requirements including providing three references for similar work completed within the past three years, maintaining Commercial General Liability insurance at $500,000, Business Auto Liability at $500,000, and Workers' Compensation coverage, and obtaining a Palm Beach County vendor registration account.

Local preference of up to 5% discount applies to vendors with permanent places of business in Palm Beach County or the Glades, subject to verification through a Business Tax Receipt and Certification of Business Location. The Emerging Business Opportunity (EBO) program applies to this procurement, and Disadvantaged Business Enterprise (DBE), Small Business Enterprise (SBE), Minority-Owned Business Enterprise (MBE), and Women-Owned Business Enterprise (WBE) vendors must submit completed Schedules 1 and 2 documenting all subcontractor participation. No specific contract value or budget range was disclosed in the available solicitation documents, and no incumbent vendor information was identified in the materials provided.