Traffic Signal Maintenance FY26, Section 25-00700-00-TL

The City of Urbana, Illinois, located in Champaign County, is soliciting sealed proposals through an Invitation to Bid (ITB) for Traffic Signal Maintenance FY26, Section 25-00700-00-TL. This procurement encompasses the removal of 102 existing pedestrian push-buttons and installation of 100 new ADA-compliant Polara iNS2 push-button stations, along with mounting extensions, adaptors, dual mounts, and pedestrian post assemblies across 14 traffic signal intersections throughout the city. The scope of work includes installation of specific components such as Polara iNS-EXT-06 and iNS-EXT-12 mounting extenders, Pelco mounting assemblies, Polara iNSPBF2S dual mounts for various pole sizes, 90-degree adaptors, concrete foundations, sidewalk work (213 square feet of PCC installation and 95 square feet of removal), traffic signal cabinet modifications (13 modifications plus 1 full removal and replacement), installation of a Siemens EPAC M52 controller at one intersection, and a 10-foot Frey post with wireless pedestrian system and solar kit, along with an uninterruptible power supply unit providing minimum two-hour runtime for LED-only intersections and 16 Braille faceplates. Sealed proposals must be submitted via the City of Urbana's Procurement Portal at https://procurement.opengov.com/portal/urbanaillinois/projects/226801 by 1:00 PM on Wednesday, February 25, 2026, with public bid opening occurring simultaneously; the deadline for submitting questions is February 19, 2026, with responses provided by February 25, 2026. Required proposal submittals include the Local Public Agency Formal Contract Proposal (BLR 12200), Schedule of Prices (BLR 12201), Proposal Bid Bond (BLR 12230) set at 5% of the total bid price, Apprenticeship or Training Program Certification (BLR 12325), W-9 forms, and Equal Employment Opportunity certifications as applicable based on contract value thresholds. The successful bidder must complete all work within 14 working days from contract execution, provide a one-year guarantee period from the date of completion and acceptance, maintain insurance coverage with minimum limits of $1,000,000 employers liability per category, $1,000,000 personal and advertising injury liability, $5,000,000 umbrella liability per occurrence and annual aggregate, and $1,000,000 pollution liability per occurrence with $2,000,000 annual aggregate, with the City named as additional insured on a primary and non-contributory basis. Award will be made to the lowest responsive and responsible bidder subject to Illinois Department of Transportation approval, with notification expected within 90 calendar days of the submission deadline.

The procurement documents do not specify any set-aside designations or restrictions limiting responses to particular types of organizations such as disadvantaged enterprises, minority-owned businesses, or women-owned businesses. All bidders and subcontractors must comply with prevailing wage requirements established by the Illinois Department of Labor for Champaign County, Illinois, and must certify participation in apprenticeship or training programs approved and registered with the United States Department of Labor's Bureau of Apprenticeship and Training for all applicable work types and crafts. The two apparent low bidders must file an Affidavit of Availability (Form BC 57) within 24 hours of bid opening, and the successful bidder will be required to deposit a contract performance bond for the full amount of the award within 15 days of award notification. The project is funded through Local Motor Fuel Tax (LMFT) and Capital Replacement & Improvement (CR&I) funds; no specific budget range is disclosed in the procurement documents, though all prices must be complete and include equipment, labor, materials, shipping, handling, and installation unless otherwise specified. Work specifications comply with the Illinois Department of Transportation's Standard Specifications for Road and Bridge Construction (effective January 1, 2022) and Supplemental Specifications (effective January 1, 2026), and the contract is subject to Illinois certifications regarding debt delinquency, bid-rigging and bid-rotating prohibitions, bribery prohibitions, and interim suspension status.