Traffic Safety Supplies

The City of Thousand Oaks, California, located in Ventura County, is soliciting bids for a Traffic Safety Supplies contract to secure vendor(s) capable of supplying traffic control materials, parts, and equipment. The procurement seeks multiple vendors to provide 18 line items including beacon lights, safety flags, stop/slow paddles, reflective roll-up signs, sign stands, traffic safety cones, delineators, channelizers, delineator post bases, and marking chalk and paint in various colors. Bidders must submit pricing based on a percentage discount from the manufacturer's price book, with discounts remaining guaranteed throughout the contract duration. Electronic bids are due on December 10, 2025, at 3:00 p.m. through the City's eProcurement portal, with a question submission deadline of December 1, 2025, at 2:00 p.m. Prospective bidders must register with the City using specific NIGP commodity codes (35060, 55000, 55033, 55034, 55042, 55043, 55078, 78530, 80196) and maintain a current business license. The City will award the contract to the lowest responsive and responsible bidder, with the potential to select multiple vendors to ensure competitive and timely procurement of traffic safety supplies.

The procurement includes a local business preference of up to 5 percent or $5,000, favoring responsive and responsible local businesses located in Thousand Oaks. All proposed equipment must conform to OSHA and Division of Industrial Safety requirements and be new, in current production, and in first-class condition. Vendors must provide manufacturer's warranties of no less than one year and deliver items F.O.B. to the Municipal Service Center. The sample agreement indicates a maximum annual compensation of $100,000, with a contract term extending through December 31, 2030. Vendors are required to maintain automobile liability insurance of at least $1,000,000 combined single limit and workers' compensation coverage of at least $1,000,000 per accident. The City reserves the right to cancel orders without incurring charges and to enter into similar agreements with other vendors. Payment will be made within 30 days of invoice receipt, contingent upon the City's acceptance of goods and compliance with agreement requirements. The contract includes a "Favored Nation" clause, ensuring the City receives any more favorable terms subsequently offered to other buyers.