Traffic Monitoring Handbook

The Montana Department of Transportation (MDT) is soliciting proposals for a consultant to develop a comprehensive Traffic Monitoring Handbook through a competitive Request for Proposal (RFP) process. The project requires creating a 40-100 page handbook documenting the state's processes and procedures for traffic monitoring in compliance with Federal Highway Administration (FHWA) standards. Deliverables include a Microsoft Word document with Excel tables and diagrams, along with a hyperlinked HTML version for electronic posting. The handbook will cover three primary functions: permanent traffic count site operations, statewide short-duration traffic counts, and data synthesis for internal and external users. Submissions must be completed through the state's eMACS system by January 22, 2025, at 2:00 PM MST, with the project delivery period spanning from February 3, 2025, to November 1, 2025. Evaluation criteria include a mandatory submission of company information, three client references, a completed Handbook Cost Sheet, and potential bonus points for compliance with Equal Pay for Montana Women and nondiscrimination verification. Vendors will be evaluated on their ability to work closely with MDT staff and create comprehensive documentation that serves multiple audiences, including FHWA requirements, MDT employees, and public users.

The RFP does not explicitly indicate specific set-aside designations for disadvantaged enterprises. Potential respondents must submit a detailed Client Reference Form with ratings across six performance criteria, which will contribute to up to 20 points in the evaluation process. While no specific contract value or budget range is disclosed in the provided documents, the contract will be awarded on a lump sum basis with Net 30 payment terms. The state reserves the right to verify reference information and may consult additional references beyond those provided by offerors. Vendors must demonstrate expertise in creating technical documentation, understanding traffic monitoring processes, and ability to work collaboratively with transportation department staff. No information about incumbent vendors or existing technological infrastructure requiring integration was provided in the documents. Interested consultants can obtain technical support for the submission process through the eMACS Help Desk at 406-444-2575, ensuring they can navigate the electronic submission requirements effectively.