Traffic Counting Equipment

The Oregon Department of Transportation (ODOT) is seeking to procure up to $250,000 of short-term road tube classification counters for traffic data collection across its five regions. The procurement targets approximately 325 traffic counters capable of utilizing two road tubes to collect comprehensive traffic volume, vehicle classification, and speed data. Mandatory equipment specifications include time stamp capabilities, MS2-readable data export, waterproof enclosure, minimum 5-year battery life, and compliance with FHWA Vehicle Classifications Standards "Scheme F". A pre-proposal conference is scheduled for March 11, 2025, at 11:00 AM via Microsoft Teams, though attendance is not mandatory. Proposals will be evaluated on a 200-point scale across six criteria: Service and Support (15 points), Software (15 points), Hardware (20 points), Field Setup (50 points), Number of Units Delivered by June 30, 2025 (50 points), and Cost (50 points). The proposal due date is March 20, 2025, with the initial contract term ending June 30, 2025.

There are no specific small business set-aside requirements mentioned in the solicitation documents. Vendors must register in OregonBuys to participate and complete a Responsibility Inquiry form detailing their business operations and financial stability. The contract requires vendors to provide a minimum 12-month warranty after equipment receipt and carry Commercial General Liability insurance of $1 million per occurrence and $2 million aggregate. For contracts exceeding $500,000 with vendors employing 50 or more full-time workers, a Pay Equity Certificate is required. The procurement includes a five-year maintenance, support, and warranty requirement, with the first year included in the base price and subsequent years (2-5) to be priced separately. Vendors must currently use TimeMark classification equipment and be able to demonstrate compatibility with existing infrastructure for short-term traffic data collection at 48-hour sites.