Tractor with Cab and Loader

The Colorado Department of Corrections, specifically the Sterling Correctional Facility, is seeking to procure a new Case IH Farmall Utility C Series 120C Tractor with a Cab and Loader or an equivalent model through Documented Quote (DQ 2025000492). The procurement is for a one-time purchase of a new, current production tractor with specific technical requirements, including a four-cylinder diesel engine, 117 horsepower, Category II three-point hitch, a medium-heavy loader with 3500-pound capacity, and an 84-inch self-leveling bucket. Written inquiries for the solicitation are due by May 12, 2025, with quote submissions required by May 20, 2025, at 4:00 PM Mountain Time. The desired Purchase Order start date is May 27, 2025, with a delivery requirement to the Sterling Correctional Facility prior to June 30, 2025. Evaluation criteria will primarily focus on price/cost, with additional considerations for sample quality and delivery lead time. Respondents must submit a completed Federal Employer Identification Number (W-9), warranty information, and meet all specified submission requirements outlined in the solicitation documents.

The solicitation includes provisions for Service Disabled Veteran Owned Small Businesses (SDVOSB), which receive a 5% preference on quote pricing, and offers assistance through the Statewide Equity Office of Supplier Diversity. Potential vendors must comply with comprehensive administrative requirements, including security provisions, mandatory criminal background checks, and specific training requirements for contractor personnel. Insurance requirements are extensive, mandating coverage types including Workers' Compensation, General Liability, Automobile Liability, and Professional Liability, with minimum coverage amounts typically set at $1,000,000 per occurrence. Vendors must provide proof of Good Standing with the Colorado Secretary of State and submit an insurance certificate documenting required coverage before the Purchase Order can be executed. While a specific award value is not explicitly stated, the procurement is for a single tractor, suggesting a focused, one-time equipment purchase for the correctional facility's operational needs.