0. DQ 25-0492 Tractor with Cab and Loader.pdf

Documented Quote State of Colorado

Colorado Department of Corrections

DQ 2025000492

Tractor with Cab and Loader

May 7, 2025

Sole Point of Contact for this Solicitation is:

Sheila Lucero – Purchasing Manager (sheila.lucero@state.co.us) Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

Offerors are urged to read the solicitation document and attachments thoroughly before submitting a quote.

Offerors are required to submit Federal Employer Identification Number (FEIN) (W-9) prior to award from the Colorado Department of Corrections.

Documented Quote 2025000492 Page 1 of 7

TABLE OF CONTENTS

TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction B. Background, Overview and Goals C. Anticipated Term D. Schedule of Activities E. Procurement Point of Contact F. Respondent Inquiries

2. REQUIREMENTS

A. Accessibility Requirements B. Insurance Requirements C. Mandatory/Minimum Requirements

3. SCOPE OF WORK/SPECIFICATIONS

4. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions B. Timeliness of Quote Submission C. Quote Format and Content D. Pricing

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01) B. Negotiations C. Single Quote D. Notice of Award E. Documents After Award

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1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Colorado Department of Corrections is issuing this

Documented Quote for the purchase of a Tractor with Cab and Loader, on DQ

2025000492.

B. Background, Overview and Goals All information contained within this DQ, and any amendments and modifications thereto, reflect the best and most accurate information available to the state at the time of this DQ.

C. Anticipated Term

i. The anticipated term of the Purchase Order resulting from the award of this solicitation is for a one-time purchase.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS and bidnetdirect.com//cdoc is May 07, 2025.

b. Written inquiries must be submitted through bidnetdirect.com//cdoc no later than

May 12, 2025 at 2:00pm.

c. The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS and bidnetdirect.com//cdoc is May 14, 2025.

d. All quotes must be submitted in the method described below no later than May

20, 2025 at 4:00pm.

e. The estimated date for award selection and notification is May 21, 2025.

f. The desired Purchase Order start date is May 27, 2025.

E. Procurement Point of Contact

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i. The State’s sole point of contact for this solicitation is Sheila Lucero, Purchasing

Manager who may be reached via email at sheila.lucero@state.co.us, or via phone at

719-458-7186.

F. Respondent Inquiries

i. Respondents may submit written inquires via bidnetdirect.com//cdoc concerning this solicitation to obtain clarifications.

ii. The State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the Schedule of Activities.

iii. All inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

iv. List each question separately.

v. Responses to Respondent inquires will be published on Colorado VSS and

Bidnetdirect.com//cdoc collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the

Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for

Individuals with a Disability, as established by the Office Of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the

Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance

Documented Quote 2025000492 Page 4 of 7 provision in the Purchase Order Terms and Conditions, included in this solicitation as

Exhibit F, prior to execution of the Purchase Order.

C. Mandatory/Minimum Requirements

i. The Colorado Department of Corrections, on behalf of the Sterling Correctional

Facility, is seeking a Respondent to provide a New Case IH Farmall Utility C Series

120C Tractor with a Cab and Loader or be of equivalent specifications and quality.

3. SCOPE OF WORK/SPECIFICATIONS

i. The Farmall Utility Tractor will need to have the following specifications:

a. The Tractor must be new and of current production model.

b. The Tractor will need to be equipped with a seat belt and meet SAE J1194 and

OSHA 1928.52 specifications.

c. The engine will need to be a four (4) cylinder diesel, with a Bosch high-pressure common rail fuel injection system, with 117 Horse-Power (HP), and 100 HP

Power Take-Off (PTO), with optional 540/100.

d. The hydraulics system must have an open center fixed displacement tandem gear pump, with two (2) open-center rear remote valves with four (4) couplers.

e. The Tractor must have a Category II, Three-Point hitch with flex link ends, mechanical draft control, lower link sensing, telescoping stabilizers, with a rear lift capacity of 4,339 pounds, and a Category II swinging drawbar.

f. Front Axle will need to be 12 x 12, 2-wheel drive (Hi-Lo), Heavy Duty, Mechanical Front Wheel Drive with Electrohydraulic engagement and

Electrohydraulic differential.

g. Rear Axle will need to be Class 2 flange type, heavy duty with a max capacity of

11,464 pound, to include a mechanically engaged differential lock.

h. The tractor will need to have a 30-gallon capacity fuel tank.

i. Tractor will need to include a Medium Heavy loader with autolock multi coupler, quick attach loader bucket. Loader capacity will need to be 3500 pounds, with an

84-inch self-leveling bucket, skid steer mounting frame and grill guard.

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j. Tractor cab will be required to have an instructor seat, rear wiper/washer, internal mirror, high visibility panel deluxe cab model, to include a mechanical-suspension seat.

k. Respondent will need to provide warranty information with quote.

l. Respondent will need to deliver the Tractor to the Sterling Correctional Facility located at: 12101 County Rd 61, Sterling, CO 80751, prior to June 30, 2025.

m. The Tractor price should be all inclusive, no additional fees will be paid to include shipping fees and/or surcharges.

4. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions

i. Respondents shall submit Quotes via bidnetdirect.com//cdoc. The Quote submission should include the subject line “Quote submission from (Insert Respondent Name) for

DQ 2025000492, Tractor with Cab and Loader.

ii. No other electronic submission methods or hard copy submittals will be accepted.

B. Timeliness of Quote Submission

i. A Quote received after the submission deadline will not be opened and will be rejected as a late response, unless otherwise permitted by the procurement official.

ii. Responsibility for ensuring that an Offerors quote is received on time rests with the

Respondent.

C. Quote Format and Content

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written responses to our requirements and questions.

ii. Quotes must follow the format outlined with electronic copies of each document provided as instructed. Quote sections should be tabbed, clearly identifiable, and contain the response to the information requested in sections 2 and 3 of this DQ.

iii. Please verify all information listed below is filled out, signed, and is attached with your

Quote.

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a. Exhibit B, Required Vendor Information;

b. Exhibit C, W-9 Request for Taxpayer ID Number

c. Exhibit D, Vendor Disclosure Statement

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Purchase Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Purchase Order will be awarded to the responsible

Respondent whose acceptable Quote is determined to be the most advantageous to the

State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

ii. “Acceptable” means that the goods or services submitted in the Respondent’s Quote will meet the state’s needs, and that the price is fair and reasonable. The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

B. Negotiations The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State;

however, any requirements identified in this solicitation may not be negotiated. Reference

Procurement Rule R-24-103-204-01(d).

C. Single Quote If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

D. Notice of Award

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A notice of the intent to award will be announced on Colorado VSS and bidnetdirect.com//cdoc.

E. Documents After Award Prior to Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Purchase Order.