TR-9 scrap vehicle inventory form

The State of Michigan Department of Technology, Management & Budget is soliciting bids for printing services to produce TR-9 Scrap Vehicle Inventory Forms, which are administrative documents used by vehicle dealers and scrap metal processors to document vehicle transfers for scrapping purposes. The procurement involves the production of 17,500 three-part carbonless forms in landscape orientation (11 inches wide by 8.5 inches long) with specific design specifications including a shaded background, pantograph "VOID" marking in PMS-469 brown on all parts, control numbers in the upper right corner, and sequential red crash numbering from SD 2570281 through SD 2587780 in 14-point font. The forms must be padded with 35 sets per pad and wrapped with 10 pads per package for a total of 500 pads and 50 packages, with all cartons clearly labeled and weight restricted to 30 pounds per box; pallets must be stacked with the lowest number on top, and a missing number list must be provided. Vendors must submit an electronic file and one PDF proof for approval prior to production and are required to submit a detailed quote letter with their bid, with failure to do so resulting in automatic disqualification. The evaluation will be based on best price and value to the state, meaning the lowest bidder may not necessarily be selected if concerns exist regarding quality, past performance, or ability to meet requirements. The due date for submissions is December 20, 2024, with the opportunity posted on December 17, 2024. Only prequalified vendors are eligible for consideration.

The procurement documents do not explicitly identify set-aside designations or restrictions on organizational types eligible to respond, though the requirement for vendor prequalification may limit participation. No incumbent vendors, current contractors, or specific technology integration requirements are identified in the available procurement materials. The documents do not specify an award value or budget range for this printing services contract. The standard contract terms indicate that payment will be made within 45 calendar days of invoice receipt or final acceptance, with the vendor responsible for all packaging, freight, and shipping costs delivered F.O.B. destination unless otherwise specified. The State reserves the right to inspect work at all reasonable times and may reject non-conforming deliverables, with final inspection occurring within 30 calendar days of delivery, and vendors must correct defects or replace non-conforming deliverables within 10 calendar days or face potential rejection or correction costs plus a 10% administrative fee.