Toy Filled Plastic Eggs - Egg Bowl Event

The City of Pasadena Parks, Recreation and Community Services Department is conducting an informal solicitation for the procurement of 100,000 toy-filled plastic eggs for the Egg Bowl Event, a free public egg hunt and festival at the Rose Bowl Stadium. This procurement (Project ID: 2023-Informal-169) requires vendors to provide pre-filled plastic eggs without candy, with specific delivery parameters between March 27 and April 6, 2023. Electronic proposals must be submitted through the City's eProcurement Portal by 3:00 pm on March 9, 2023, with a question submission deadline of March 7, 2023, at 12:00 pm. Evaluation criteria will focus on the lowest Grand Total Price, with vendors required to include all applicable taxes at the 10.25% sales tax rate. Potential bidders must demonstrate compliance with various municipal requirements, including Equal Employment Opportunity provisions, a Declaration of Non-Collusion, and a current System for Award Management (SAM.Gov) registration. Vendors will need to provide comprehensive proposals that include detailed pricing and meet the specific egg procurement specifications for the event.

The solicitation includes several set-aside and diversity considerations, with optional forms allowing vendors to self-identify ownership characteristics such as African-American, Asian, Armenian, Hispanic, Native American, Disabled, or Female-owned businesses. Vendors must complete Form AA-1, which requires declarations of equal opportunity employment practices and non-segregated facilities. The procurement encourages local participation, with potential preferences for Pasadena residents and a requirement for vendors to potentially obtain a Pasadena Business License. While no specific incumbent vendor is mentioned, the contract appears to be funded by the City of Pasadena and will require successful bidders to comply with the City's Living Wage Ordinance. Vendors must also be prepared to provide proof of insurance and complete various documentation, including a W-9 form, Unique Entity ID from SAM.gov, and a Relevant Experience Form demonstrating previous similar project capabilities. Although no explicit budget range is specified, the comprehensive documentation suggests a structured procurement process for this community event.