Town of Farmington RFP - Plan of Conservation and Development

The Town of Farmington, Connecticut, a municipality in Hartford County, is requesting proposals from qualified consulting firms to prepare and adopt the 2028-2038 Plan of Conservation and Development (POCD) on behalf of the Planning and Zoning Commission. The comprehensive planning engagement requires firms to conduct data collection, develop a community profile, formulate goals and objectives, and design implementation strategies with robust public engagement processes. Key deliverables include a statistically valid community survey at a 95% confidence interval, population and demographic analysis, housing diversity assessment, transportation system planning, environmental resource identification, economic development strategies, build-out analysis, and a visually appealing final plan document in both paper and electronic formats. The RFP specifically requests evaluation of middle housing options under PA 25-1 as part of Areas of Special Study, with separate scopes and fee proposals for an optional Housing Growth Plan pending receipt of affordable housing allocation goals from CRCOG. Proposals must be submitted in eight sets (one original and seven exact copies) plus one read-only thumb drive to the Town Finance Office at 20 Monteith Drive, Farmington, CT 06032 by 11:00 a.m. on May 1, 2026. All clarification questions must be submitted by 12:00 p.m. on April 17, 2026, to Shannon Rutherford, Town Planner, at planning@farmington-ct.org. The tentative project timeline includes award notification in July 2026, project commencement in Summer 2026, draft plan publication in July 2027, and final plan adoption by September 2027 (due no later than November 15, 2027). Selection criteria include technical capacity and experience with similar projects, proposal quality and demonstration of understanding of Farmington, ability to complete work timely through adoption hearings, experience in community engagement processes, and fee evaluation, with cost noted as not the sole selection factor.

The RFP does not specify set-aside designations or restrictions limiting response to particular organization types, disadvantaged enterprises, or other categorical restrictions. No incumbent vendors or current contractors are identified in the solicitation documents. The Town of Farmington has established a total budget of $175,000 for the POCD project from the 2026-2027 Town Council recommended budget, with no additional external funding sources available; this budgeted amount encompasses subcontracted costs, operational expenditures, advertising, publications, and miscellaneous costs necessary to complete the plan. The cost proposal must be submitted in a separate sealed envelope accompanying the technical proposal. The successful consultant must maintain comprehensive insurance coverage including $1,000,000 combined single limit general liability, $1,000,000 automobile liability, $1,000,000 umbrella liability, and $1,000,000 professional liability coverage, with all RFP terms and conditions passing down to sub-consultants. The Town reserves the right to negotiate fees and payment schedules with the selected consultant and to reject all proposals or negotiate with alternative firms if agreement cannot be reached with the preferred proposer, with payment terms specified as Net 30 Days.