1448_Apr_27_26_solicitation_doc.pdf

This solicitation document is an RFP issued by the Town of Farmington, Connecticut, for professional consulting services to prepare and adopt the 2028-2038 Plan of Conservation and Development (POCD) for the Planning and Zoning Commission. The Town seeks qualified firms to conduct comprehensive planning activities including data collection, community profiling, goal and objective formulation, and implementation strategy development with public engagement processes. Key deliverables include a statistically valid community survey at 95% confidence interval, demographic analysis, housing diversity assessment, transportation planning, environmental resource identification, economic development strategies, build-out analysis, and a final plan document in both paper and electronic formats. The RFP also requests evaluation of middle housing options and includes an optional Housing Growth Plan scope pending receipt of affordable housing allocation goals from CRCOG. Proposals must be submitted in eight sets (one original and seven copies) plus one read-only thumb drive to the Town Finance Office at 20 Monteith Drive, Farmington, CT 06032 by 11:00 a.m. on May 1, 2026. The solicitation period runs from April 23, 2026, to May 1, 2026, with clarification questions due by 12:00 p.m. on April 17, 2026, directed to Shannon Rutherford, Town Planner, at planning@farmington-ct.org. Award notification is anticipated in July 2026, with project commencement in Summer 2026, draft plan publication in July 2027, and final plan adoption by November 15, 2027.

The Town of Farmington has established a total project budget of $175,000 from the 2026-2027 Town Council recommended budget, with no additional external funding sources available. This budgeted amount encompasses subcontracted costs, operational expenditures, advertising, publications, and miscellaneous costs necessary to complete the plan. Cost proposals must be submitted in a separate sealed envelope accompanying the technical proposal. Payment terms are specified as Net 30 Days. The RFP does not specify set-aside designations or categorical restrictions limiting response to particular organization types. No incumbent vendors or current contractors are identified. Selection criteria include technical capacity and experience with similar projects, proposal quality and demonstration of understanding of Farmington's context, ability to complete work timely through adoption hearings, experience in community engagement processes, and fee evaluation, with cost noted as not the sole selection factor. The successful consultant must maintain comprehensive insurance coverage including $1,000,000 combined single limit general liability, $1,000,000 automobile liability, $1,000,000 umbrella liability, and $1,000,000 professional liability coverage, with all RFP terms and conditions passing to sub-consultants. The Town reserves the right to negotiate fees and payment schedules with the selected consultant and to reject all proposals or negotiate with alternative firms if agreement cannot be reached with the preferred proposer.