Town of Farmington Bid 379 - Large Fire Apparatus Maintenance

The Town of Farmington is procuring comprehensive maintenance and repair services for nine large fire apparatus units operated by the Farmington Fire Department through Bid 379. The scope of work includes major and minor service inspections, pump testing, and repairs performed in accordance with nationally recognized fire apparatus inspection programs such as NFPA 1911 and NFPA 1915 regulations. Major and minor services are scheduled twice annually, with major services performed in July for three stations and August for two stations, and minor services scheduled six months later across the Town's five fire stations: Tunxis Hose Fire Station, Southwest Fire Station, Farmington Fire Station, East Farmington Fire Station, and Oakland Gardens Fire Station. Required qualifications include holding a Connecticut Automotive Repair License, operating a recognized fire apparatus inspection and repair facility within 35 miles of Farmington, and providing certification documentation for all personnel performing inspections. Additionally, vendors must meet comprehensive insurance requirements including workers' compensation at statutory limits, employer's liability of $100,000/$500,000/$100,000, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, comprehensive auto liability of $1,000,000 per occurrence, and garage keepers liability of $750,000 property damage/$1,000,000 garage liability. Award will be made to the lowest qualified bidder based on ability to complete work within stated timeframes and references demonstrating similar work performed within the past three years. Sealed bids must be submitted in person to the Town Finance Office at Farmington Town Hall, 20 Monteith Drive, 3rd Floor, by 11:00 a.m. on March 24, 2026; the bid period opened on March 7, 2026, and prospective bidders may request site inspections by contacting Director of Public Safety Paul Melanson at melansonp@farmington-ct.org.

The contract is open to all qualified vendors with no specific set-asides for disadvantaged enterprises identified in the solicitation documents. However, local vendor preference applies if a Farmington-based business submits a bid within five percent of the lowest qualified bid. No incumbent vendor information was specified in the available bid documents. The contract period runs from July 1, 2026, through June 30, 2027, with an optional renewal period from July 1, 2027, through June 30, 2028. Bidders must submit detailed pricing for major service, minor service, pump testing, road service (in-town and out-of-town), towing rates, body repair work, hourly labor rates for other services, parts markup percentages, and vehicle transportation costs, with pricing remaining in effect for the two-year contract period and excluding federal, state, or local taxes. Funding is provided through the Town's annual operating budget, with payment made monthly within thirty days of invoice receipt and approval; however, no estimated total contract value was specified in the solicitation documents. The Town reserves the right to terminate the contract with thirty days' notice if performance is deemed unsatisfactory.