35284_Mar_23_26_solicitation_doc.pdf

This Invitation to Bid (ITB) document is issued by the Town of Farmington, Connecticut for comprehensive maintenance and repair services of nine large fire apparatus units operated by the Farmington Fire Department. The Town seeks qualified vendors to conduct inspections and perform services in accordance with nationally recognized fire apparatus inspection programs, including NFPA 1911 and NFPA 1915 regulations. Services required include major and minor service inspections conducted twice annually, pump testing, and repairs across five fire stations: Tunxis Hose Fire Station, Southwest Fire Station, Farmington Fire Station, East Farmington Fire Station, and Oakland Gardens Fire Station. The bid period opened on March 7, 2026, with sealed bids due by 11:00 a.m. on March 24, 2026, submitted in person to the Town Finance Office at Farmington Town Hall, 20 Monteith Drive, 3rd Floor. Prospective bidders may request site inspections by contacting Director of Public Safety Paul Melanson at melansonp@farmington-ct.org. The contract period runs from July 1, 2026, through June 30, 2027, with an optional renewal period from July 1, 2027, through June 30, 2028.

Bidders must submit detailed pricing for major services, minor services, pump testing, road service calls (in-town and out-of-town), towing rates, body repair work, hourly labor rates for other services, parts markup percentages, and vehicle transportation costs, with pricing remaining fixed for the two-year contract period and excluding all federal, state, or local taxes. Award will be made to the lowest qualified bidder demonstrating ability to complete work within stated timeframes and providing references for similar work performed within the past three years. Required qualifications include holding a Connecticut Automotive Repair License, operating a recognized fire apparatus inspection and repair facility within 35 miles of Farmington, and providing certification documentation for all personnel performing inspections. Comprehensive insurance requirements include workers' compensation at statutory limits, employer's liability of $100,000/$500,000/$100,000, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, comprehensive auto liability of $1,000,000 per occurrence, and garage keepers liability of $750,000 property damage/$1,000,000 garage liability. Local vendor preference applies if a Farmington-based business submits a bid within five percent of the lowest qualified bid. Funding is provided through the Town's annual operating budget with payment made monthly within thirty days of invoice receipt and approval. No estimated total contract value was specified, and the Town reserves the right to terminate the contract with thirty days' notice if performance is deemed unsatisfactory.