35284_Mar_30_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) issued by the Town of Farmington, Connecticut, for comprehensive maintenance and repair services for large fire apparatus operated by the Farmington Fire Department. The Town seeks qualified vendors to provide major and minor service inspections, pump testing, and repairs in accordance with nationally recognized fire apparatus inspection programs such as NFPA 1911 and NFPA 1915 standards. The scope encompasses nine large fire apparatus units distributed across five fire stations: Tunxis Hose Fire Station, Southwest Fire Station, Farmington Fire Station, East Farmington Fire Station, and Oakland Gardens Fire Station. Major services are scheduled twice annually in July and August, with minor services performed six months later. The bid period opened on March 7, 2026, with sealed bids due by 11:00 a.m. on March 24, 2026, submitted in person to the Town Finance Office at Farmington Town Hall, 20 Monteith Drive, 3rd Floor. The contract period runs from July 1, 2026, through June 30, 2027, with an optional renewal from July 1, 2027, through June 30, 2028. Prospective bidders may request site inspections by contacting Director of Public Safety Paul Melanson.

Qualified vendors must hold a Connecticut Automotive Repair License, operate a recognized fire apparatus inspection and repair facility within 35 miles of Farmington, and provide personnel certifications. Required insurance includes workers' compensation at statutory limits, employer's liability of $100,000/$500,000/$100,000, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, comprehensive auto liability of $1,000,000 per occurrence, and garage keepers liability of $750,000 property damage/$1,000,000 garage liability. Bidders must submit detailed pricing for major service, minor service, pump testing, road service calls, towing, body repair, hourly labor rates, parts markup percentages, and vehicle transportation costs, with pricing remaining fixed for the two-year contract period and excluding taxes. Payment is made monthly within thirty days of invoice approval. Local vendor preference applies if a Farmington-based business submits a bid within five percent of the lowest qualified bid. Award will be made to the lowest qualified bidder demonstrating ability to complete work within stated timeframes and providing references of similar work performed within the past three years. The Town reserves the right to terminate the contract with thirty days' notice for unsatisfactory performance. Funding is provided through the Town's annual operating budget, and no estimated total contract value was specified in the solicitation documents.