Town of Ellington Sports Lighting

The Town of Ellington in Tolland County, Connecticut, is seeking bids for a comprehensive sports lighting system project, identified as Solicitation Number 17369. The procurement involves the design, supply, and installation of a complete lighting system for local sports facilities, with a requirement for one full lighting system unit. The solicitation was released on August 23, 2023, with a bid submission deadline of October 18, 2023, at 2:00 PM EDT. A mandatory pre-bid meeting was held on September 13, 2023, at 21 Main Street, Ellington, CT 06029, which potential vendors were required to attend. The project includes detailed documentation such as a project manual, lighting plan set, legal notice, prevailing wage rates, and multiple addenda. Vendors must submit a comprehensive bid for the entire lighting system, with delivery terms specified as Free On Board Destination. The contact person for the solicitation is Felicia LaPlante, who can be reached at 860-870-3115 or flaplante@ellington-ct.gov for any questions or clarifications.

The solicitation does not specify any set-aside designations or restrictions on vendor participation, indicating that all vendors are eligible to respond to the bid. No information about incumbent vendors or existing infrastructure was provided in the documentation. Similarly, the solicitation does not disclose an estimated total contract value or specific budget range for the project. The bid package emphasizes compliance with prevailing wage rates, as evidenced by the included wage rates documentation. Payment terms are to be specified by the vendor, and vendors are not permitted to enter negative bid values or exclude the lighting system line item from the total bid. The project appears to be a straightforward procurement of a new sports lighting system, with no mention of integration requirements or specific technological constraints. Interested vendors must carefully review the comprehensive documentation and meet all specified requirements to be considered for the contract.