Towel & Apron rental Services

The Madison Metropolitan School District (MMSD) in Dane County, Wisconsin, is seeking a vendor for Towel and Apron Rental Services through Request for Bid (RFB) #4148. The procurement involves comprehensive rental, cleaning, and exchange services for towels, aprons, and tablecloths across 40 different school locations, including elementary, middle, high schools, and the Food Production Center. Specific product requirements include white, 100% cotton dish towels (16" x 16", waffle weave), white bib aprons (50% cotton/50% poly), and white tablecloths (52" x 114"). The contract will run from August 18, 2025, through June 30, 2027, with options to renew for two additional one-year periods. Bidders must submit one hardcopy original, one electronic version, and three additional hardcopies by July 11, 2025, at 2:00 PM CST. The bid evaluation will consider multiple criteria: 40% for cost (29% towels, 10% aprons, 1% tablecloths), 20% for service and support, 15% for organizational qualifications, 5% for diverse-owned business documentation, and 20% for references. Delivery schedules require weekly or bi-weekly exchanges between 6:00 AM and 2:00 PM outside of meal service times.

The solicitation encourages participation from diverse-owned businesses, with 5% of the evaluation criteria dedicated to diverse business documentation. While no specific set-aside designations are explicitly stated, the bid provides an opportunity for businesses to demonstrate their diverse ownership status. Vendors must submit three references and product samples for evaluation, with no additional charges permitted for equipment, maintenance, or associated costs. The District does not guarantee specific quantities and reserves the right to increase or decrease rental items, providing flexibility in the contract. No incumbent vendor information is provided in the documentation. Potential bidders should note that the comprehensive evaluation process emphasizes not only cost but also service quality, organizational capabilities, and references. While a specific budget range is not disclosed, the multi-year contract covering 40 school locations suggests a significant potential contract value for the selected vendor.