Towel Bid Usage Spreadsheet Amended July 7 2025.xlsx
XLSX spreadsheet 185 KB Posted
- Attached to
- Towel & Apron rental Services
- Solicitation number
- 4148
- Issued by
- Dane County, Wisconsin
About this file
The document is a detailed Excel spreadsheet for a Towel and Apron Rental Services bid by the Madison Metropolitan School District (MMSD) in Dane County, Wisconsin. The bid (#4148) covers comprehensive rental, cleaning, and exchange services for towels, aprons, oven mitts, and potholders across 40 school locations, including elementary, middle, and high schools, plus the Food Production Center. The contract is structured for 36 weeks during the school year and an additional 8 weeks for summer programs, with a contract period from August 18, 2025, through June 30, 2027, and options to renew for two additional one-year periods. Bidders are required to submit one hardcopy original, one electronic version, and three additional hardcopies by July 11, 2025, at 2:00 PM CST.
The bid evaluation will be comprehensive, with 40% allocated to cost (29% for towels, 10% for aprons, 1% for tablecloths), 20% for service and support, 15% for organizational qualifications, 5% for diverse-owned business documentation, and 20% for references. Weekly usage varies by school, ranging from 20 to 350 towels and 10 to 200 aprons. The spreadsheet provides detailed tracking of item quantities, service visits, and potential pricing structures. Delivery schedules require exchanges between 6:00 AM and 2:00 PM outside meal service times. The solicitation encourages participation from diverse-owned businesses and requires vendors to submit three references and product samples. The District reserves the right to adjust rental item quantities and does not guarantee specific volumes, providing flexibility in the contract implementation.
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Other files
| File | Type | Posted |
|---|---|---|
| Towel Bid Usage Spreadsheet.xlsx | XLSX spreadsheet | |
| RFB 4148 Towel Apron Rental Services.docx | DOCX document |
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Text version
Bid - Delivery to All School Lo Bid Company Name: Esimated annual spend - all locations: $ - 0
| School Name | Anana | Chavez | Crestwood | Elvehjem | Emerson | Franklin | Hawthorne | Henderon | Huegel | Kennedy | Lake View | Lapham | Leopold | Lincoln | Lindbergh | Lowell | Mendota | Midvale | Muir | Nuestro Mundo | Olson | Randall | Sandburg | Shorewood | Stephens | Thoreau | Blackhawk | Cherokee | Hamilton | Gillespie | O'Keefe | Sennett | Sherman | Toki | Whitehorse | Wright | Capital High | East | Lafollette | Memorial | West | FPC 36 Weeks (School Year) | FPC 8 Weeks (Summer Program) |
| Towel Weekly Usage (average) | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 20 | 30 | 20 | 20 | 20 | 20 | 20 | 20 | 30 | 20 | 20 | 20 | 20 | 20 | 20 | 75 | 75 | 95 | 50 | 50 | 100 | 70 | 65 | 110 | 50 | 50 | 175 | 175 | 120 | 125 | 350 | 50 |
| Apron Weekly Usage (average) | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 20 | 10 | 10 | 10 | 10 | 10 | 10 | 20 | 10 | 10 | 10 | 10 | 10 | 10 | 50 | 50 | 50 | 50 | 50 | 50 | 50 | 50 | 60 | 40 | 20 | 60 | 60 | 60 | 60 | 200 | 25 |
| Oven Mitts Weekly Usage (average) | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 8 | 8 | 8 | 8 | 16 | 8 |
| Potholders Weekly Usage (average) | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 8 | 8 | 8 | 8 | 16 | 8 |
| Towel QUANTITY per service visit | |||||||||||||||||||||||||||||||||||||||||||
| Towel INVENTORY per service visit | |||||||||||||||||||||||||||||||||||||||||||
| Apron QUANTITY per service visit | |||||||||||||||||||||||||||||||||||||||||||
| Apron INVENTORY per service visit | |||||||||||||||||||||||||||||||||||||||||||
| Oven Mitts & Pot Holders QUANTITY per service visit | |||||||||||||||||||||||||||||||||||||||||||
| Oven Mitts & Pot Holders INVENTORY per service visit | |||||||||||||||||||||||||||||||||||||||||||
| Insert the towel service unit price (multiplied against usage above) | |||||||||||||||||||||||||||||||||||||||||||
| Insert the apron service unit price (multiplied against usage above) | |||||||||||||||||||||||||||||||||||||||||||
| Insert the Oven Mitt & Pot Holder service unit price (multiplied against usage above) | |||||||||||||||||||||||||||||||||||||||||||
| Disclose recurring service fees: | |||||||||||||||||||||||||||||||||||||||||||
| - If service fees are unit based, include unit factor (i.e. inventory maintenance fee - multipled against usage above) | |||||||||||||||||||||||||||||||||||||||||||
| - If service fees are a flat rate, disclose full rate per location (added to service unit prices to determine final estimate) | |||||||||||||||||||||||||||||||||||||||||||
| Disclose non-recurring service fees: | |||||||||||||||||||||||||||||||||||||||||||
| - If service fees are unit based, include unit factor (i.e. inventory maintenance fee - not included in estimate below) | |||||||||||||||||||||||||||||||||||||||||||
| - Please disclose rate(s) for other item cleaning services (i.e. laundry bags, dish rags, etc.) | |||||||||||||||||||||||||||||||||||||||||||
| Estimated weekly bill | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Number of delivery weeks | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 8 |
| Estimated annual spend per school | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
&D &T &F
Bid - Delivery to FPC only Bid Company Name:
| School Name | FPC 36 Weeks (School Year) | FPC 8 Weeks (Summer Program) |
| Towel Weekly Usage (average) | 2,210 | 50 |
| Apron Weekly Usage (average) | 1,220 | 25 |
| Oven Mitts Weekly Usage (average) | 16 | 8 |
| Potholders Weekly Usage (average) | 16 | 8 |
| Towel QUANTITY per service visit | ||
| Towel INVENTORY per service visit | ||
| Apron QUANTITY per service visit | ||
| Apron INVENTORY per service visit | ||
| Oven Mitts & Pot Holders QUANTITY per service visit | ||
| Oven Mitts & Pot Holders INVENTORY per service visit | ||
| Insert the towel service unit price (multiplied against usage above) | ||
| Insert the apron service unit price (multiplied against usage above) | ||
| Insert the Oven Mitt & Pot Holder service unit price (multiplied against usage above) | ||
| Disclose recurring service fees: | ||
| - If service fees are unit based, include unit factor (i.e. inventory maintenance fee - multipled against usage above) | ||
| - If service fees are a flat rate, disclose full rate per location (added to service unit prices to determine final estimate) | ||
| Disclose non-recurring service fees: | ||
| - If service fees are unit based, include unit factor (i.e. inventory maintenance fee - not included in estimate below) | ||
| - Please disclose rate(s) for other item cleaning services (i.e. laundry bags, dish rags, etc.) | ||
| Estimated weekly bill | $ - 0 | $ - 0 |
| Number of delivery weeks | 36 | 8 |
| Estimated annual spend per school | $ - 0 | $ - 0 |
Bid - Delivery to FPC & Seconda Bid Company Name: Esimated annual spend - all locations: $ - 0
| School Name | Blackhawk | Cherokee | Hamilton | Gillespie | O'Keefe | Sennett | Sherman | Toki | Whitehorse | Wright | East | Lafollette | Memorial | West | FPC 36 Weeks (School Year) | FPC 8 Weeks (Summer Program) |
| Towel Weekly Usage (average) | 75 | 75 | 95 | 35 | 50 | 100 | 70 | 65 | 110 | 50 | 175 | 175 | 120 | 125 | 890 | 50 |
| Apron Weekly Usage (average) | 50 | 50 | 50 | 50 | 50 | 50 | 50 | 50 | 60 | 40 | 60 | 60 | 60 | 60 | 480 | 25 |
| Oven Mitts Weekly Usage (average) | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 8 | 8 | 8 | 8 | 16 | 8 |
| Potholders Weekly Usage (average) | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 8 | 8 | 8 | 8 | 16 | 8 |
| Towel QUANTITY per service visit | ||||||||||||||||
| Towel INVENTORY per service visit | ||||||||||||||||
| Apron QUANTITY per service visit | ||||||||||||||||
| Apron INVENTORY per service visit | ||||||||||||||||
| Oven Mitts & Pot Holders QUANTITY per service visit | ||||||||||||||||
| Oven Mitts & Pot Holders INVENTORY per service visit | ||||||||||||||||
| Insert the towel service unit price (multiplied against usage above) | ||||||||||||||||
| Insert the apron service unit price (multiplied against usage above) | ||||||||||||||||
| Insert the Oven Mitt & Pot Holder service unit price (multiplied against usage above) | ||||||||||||||||
| Disclose recurring service fees: | ||||||||||||||||
| - If service fees are unit based, include unit factor (i.e. inventory maintenance fee - multipled against usage above) | ||||||||||||||||
| - If service fees are a flat rate, disclose full rate per location (added to service unit prices to determine final estimate) | ||||||||||||||||
| Disclose non-recurring service fees: | ||||||||||||||||
| - If service fees are unit based, include unit factor (i.e. inventory maintenance fee - not included in estimate below) | ||||||||||||||||
| - Please disclose rate(s) for other item cleaning services (i.e. laundry bags, dish rags, etc.) | ||||||||||||||||
| Estimated weekly bill | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Number of delivery weeks | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 36 | 8 |
| Estimated annual spend per school | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
File details come from the government source that posted it. Updated .