Totes for the Office of the Ombudsman

The Illinois Department on Aging is seeking a vendor to provide 8,000 tote bags silkscreened with the Long Term Care Ombudsman symbol. The bags must be shipped per the provided shipping list, which includes distribution to various entities across the state such as Catholic Charities, Senior Services Associates, and the Illinois Department on Aging Office of the Ombudsman. The required delivery date is September 30, 2023 to align with the expiration of the Federal Grant funds being used for the purchase. Vendors must provide firm pricing for 90 days and include all expenses and associated costs. The contract will be awarded to the lowest cost, responsive, and responsible bidder. Quotes must be submitted through the BidBuy platform by the August 10, 2023 due date.

The solicitation does not specify any set-aside designations or restrictions on the types of organizations that can respond. No incumbent vendors or current contractors are listed. The procurement documents indicate the total budget for this purchase, but do not provide a specific award value range. Vendors have informed the agency that the tote bags could be produced overseas at a lower cost, but the 14-16 week lead time may not meet the September 30, 2023 delivery requirement.