TopoDOT Software Maintenance with Sole Source Conditions

This contracting opportunity is for the State of Illinois Department of Transportation (IDOT) to procure annual maintenance and support services for the TopoDOT Enterprise software suite, which includes the TopoShare Enterprise platform. The one-year contract, with the option for up to four additional one-year renewals, will provide IDOT with software upgrades, online training, technical support, and access to the TopoDOT University training resources. The contract also includes 5 days of on-site software training for up to 4 IDOT personnel, as well as additional TopoDOT user days, for a total contract value of $43,500. The procurement is being sole-sourced to Certainty 3D LLC, the developer and sole provider of the TopoDOT Enterprise software, due to the unique functionality and interoperability of the platform with IDOT's existing GIS infrastructure. The contracting documents include required standard certifications and terms and conditions for vendors doing business with the State of Illinois. The solicitation was posted on April 5, 2022, with a due date of April 12, 2022.

There are no set-aside designations or restrictions mentioned for this procurement. The sole source justification does not identify any incumbent vendors or current contractors. The total proposed annual subscription fee for the TopoDOT Enterprise software and related services is $400,000, which is being funded through IDOT's FY23 operating budget.