Tooele County Ballot Printing and Mailing Services

Tooele County, Utah is requesting proposals for comprehensive election ballot printing, ballot packet assembly, envelope printing, mailing, and related election material services for vote-by-mail elections, with proposals due July 21, 2026 at 4:00 PM MST via utah.bonfirehub.com.

The County seeks a single responsive and responsible vendor to serve approximately 42,000 active registered voters across Primary, General, Municipal, Special, and Presidential Elections. Election volumes range from 25,000 to 43,000 ballot packets, projected to reach approximately 50,000 packets with future growth. The first election under the contract is the November 3, 2026 General Election. All initial mailings must originate from within Utah. Vendors must demonstrate ES&S Model DS450 scanner compatibility, documented quality assurance procedures, security controls, and chain-of-custody documentation.

The RFP requires firm-fixed-price, unit-priced proposals with separate pricing tiers for ballot quantities of 10,000, 25,000, and 45,000, and differentiated pricing for ballot lengths of 11, 14, 17, and 21 inches, envelope printing, ballot packet assembly, supplemental mailings with identified minimum automated batch sizes and turnaround times, office stock envelopes with reorder specifications, and Presidential Election "I Voted" stickers. Vendors must pass through postage costs separately and identify any setup fees or order minimums. Pricing must remain firm for sixty days.

The contract term is one year (July 22, 2026 to July 21, 2027) with up to four additional one-year renewal options at the County's discretion and subject to County Council approval. The not-to-exceed amount is based on maximum anticipated volumes during the initial term.

A three-person evaluation panel will score proposals on a 1–5 scale across technical factors including election printing experience, quality assurance, production capacity and redundancy, supplemental mailing capability, customer service, project management, and technical approach. The lowest-cost responsive and responsible proposal selected from the competitive range will be awarded. Written questions are due July 13, 2026 at 4:00 PM MST; County response follows July 14, 2026.