To cancel in its entirety - Clean of Tar Tanks and Tar Dist.

The West Virginia Department of Transportation, Division of Highways, issued an Agency Request for Quote (ARFQ 0803 DOT2600000075) for cleaning services related to tar tanks and tar distributors located at District 8 facilities in Elkins, West Virginia. The solicitation, originally issued on March 10, 2026, sought one-time purchase contract services to clean four 25,000-gallon tar tanks and three 1,500-gallon tar distributors at the WV Division of Highways, 152 DOH Drive, Elkins, WV 26241. Vendors were required to submit unit and total pricing for the complete service package, with work to commence immediately upon receipt of a purchase order and completion required within seven working days. The original question submission deadline was March 18, 2026, at 10:00 AM ET, with a bid opening scheduled for March 24, 2026, at 10:30 AM ET. Bids were to be submitted electronically through wvOASIS, via hand delivery, mail, or fax to (304) 558-0047. Vendors were required to maintain Commercial General Liability Insurance and Automobile Liability Insurance, each in the amount of $1,000,000 per occurrence, provide proof of workers' compensation insurance, and be registered with the West Virginia Purchasing Division in good standing with the West Virginia Secretary of State's Office and Tax Department. The contract was to be awarded to the lowest responsible bidder meeting all specifications, with payments made in arrears upon receipt of proper invoice and acceptance of services via electronic funds transfer or P-Card.

However, this solicitation has been cancelled in its entirety, as indicated by Addendum 01 issued on March 16, 2026. The cancellation was communicated through multiple versions of the ARFQ form (Versions 2 and 3), both specifically noting the complete withdrawal of the request for quotes. No set-aside designations for disadvantaged enterprises or restricted bidder categories were identified in the original solicitation documents. No incumbent contractors or current vendors were specified in the procurement materials, and no specific contract award value or budget range was disclosed in the available documentation. The solicitation was contingent upon funds being appropriated by the West Virginia Legislature, and no liquidated damages clause was included in the contract terms. For inquiries regarding the cancellation, Angela L. Chaney, Buyer for the West Virginia Procurement Division, can be contacted at (304) 558-0228 or angie.l.chaney@wv.gov.