To Be Bid: PMM Wide Format Printer/Flatbed Cutter and Maint.

The State of Michigan Department of Technology, Management, and Budget is issuing Request for Proposal 260000002042 to procure a wide format printer and flatbed cutter system with comprehensive maintenance services for its Print and Mail Management division. The primary objective is to replace existing equipment (a Konica Minolta AccurioWide 160 printer and Colex Sharpcut FBC 5x10 cutter) with a hybrid device that will improve production times, reduce staff workloads, and enhance service capabilities for state agencies. Bidders must submit five separate pricing proposals for: (1) a wide format printer and flatbed cutter package; (2) the package with conveyor bed; (3) wide format printer only; (4) flatbed cutter only; and (5) flatbed cutter with conveyor bed. The wide format printer must accommodate rigid media up to 4 feet by 8 feet and flexible media up to 60 inches wide, with minimum 4-color CMYK plus white UV ink configuration and LED curing lamps capable of printing up to 100 square feet per hour, while the flatbed cutter must measure a minimum of 5 feet by 10 feet with interchangeable tool heads including v-knife, router, roll feeder, independent vacuum hold-down, and media registration system. Equipment delivery must occur within 45 calendar days of order receipt, with installation and training completed within 90 business days and the contract effective June 17, 2026. The evaluation process awards points based on technical criteria including product quality, service capabilities, delivery capabilities, and vendor questionnaire responses (each weighted at 25 points for a total of 100 points), with only proposals scoring 80 or more points advancing to pricing evaluation. Bidders must submit proposals electronically through the SIGMA VSS system by 3:00 p.m. Eastern on Tuesday, June 2, 2026, with questions due by 3:00 p.m. Eastern on Friday, May 22, 2026, and answers posted by 3:00 p.m. Eastern on Wednesday, May 27, 2026.

The procurement requires bidders to demonstrate relevant experience managing similar-sized contracts within the past five years, submit at least three project references with complete contact information and results achieved, and provide comprehensive compliance certifications including Michigan Voluntary Protection Program status, labor law compliance, prevailing wage registration if applicable, and clean corporate citizen status. The State considers qualified disabled veteran-owned and service-disabled veteran-owned business (QDV/SDVOB) status, prior performance, total cost of ownership, and overall economic impact in award decisions, though no specific set-aside percentages are detailed. Bidders must maintain significant insurance coverage including $1,000,000 in commercial general liability, $5,000,000 umbrella coverage, $1,000,000 automobile liability, and $1,000,000 privacy and security liability insurance, with the State named as additional insured. The selected contractor must provide full-service maintenance with 8-hour by 5-day preventive maintenance support, respond to field service calls within 30 minutes during coverage hours, and arrive on-site within 3 hours, with all parts and labor included and service level agreements requiring 100 percent compliance with delivery schedules. Contract pricing must be firm for the entire five-year term (June 17, 2026 through June 16, 2031) with optional one-year renewal periods at the State's sole discretion, with adjustments permitted only upon documented cost changes supported by evidence such as Consumer Price Index data or manufacturer letters. Specific award values or budget ranges are not disclosed in the available solicitation documents; however, contracts valued at $250,000 or greater require State Administrative Board approval.