Tires

The State of West Virginia, Division of Corrections and Rehabilitation, on behalf of Huttonsville Correctional Center & Jail located in Putnam County, is soliciting competitive bids for a one-time purchase of tires through Agency Request for Quote (ARFQ) #HUT2100000066. The procurement seeks twelve (12) new 2.80/2.50-4 tires with tubes compatible with zero turn mowers and twelve (12) new 24 x 12.00R12 tires. All pricing must be inclusive of fees, shipping, handling, and delivery on an F.O.B. destination basis, with delivery required within twenty (20) working days of receiving a purchase order or notice to proceed to 109 HCC Boulevard, Route 250 South, Huttonsville, WV 26273. Award will be made to the vendor providing the lowest overall total cost meeting the specified requirements, with the agency reserving the right to award to multiple vendors. The solicitation was posted on June 8, 2021, with a bid closing date of June 21, 2021, at 4:00 p.m., and a mandatory pre-bid meeting is required for all vendors submitting bids, with failure to attend resulting in automatic bid disqualification. Bids must be submitted electronically through wvOASIS or in sealed format via email to Catherine.C.Riddick@wv.gov, fax to 304-335-4680, or mail to the Huttonsville Correctional Center. All bids must be typed or electronically entered to prevent errors and rejection, and vendors may propose alternate models or brands provided they are at least equal to specified items with supporting manufacturer documentation.

All prospective vendors must complete and submit a West Virginia Purchasing Affidavit certifying compliance with state debt and default provisions, affirming that neither they nor any related parties owe debts exceeding one thousand dollars in aggregate or are in employer default, with limited exceptions for vendors contesting taxes or fees where matters remain pending or for those in compliance with established payment plans. The solicitation documents do not specify any set-aside designations for disadvantaged enterprises or restrictions limiting participation to particular types of organizations. No incumbent vendors or current contractors are identified in the available solicitation materials. The apparent successful vendor must provide a performance bond equal to 100% of contract value, a labor/material payment bond equal to 100% of contract value, and a two-year maintenance bond covering the roofing system, all prior to contract award, along with mandatory Commercial General Liability, Automobile Liability, and Builders Risk Insurance at 100% of contract value with the State named as additional insured. Payment will be made in arrears following delivery and acceptance of goods through electronic funds transfer or P-Card only, and all vendor submissions are considered public documents subject to disclosure under West Virginia's Freedom of Information Act. No specific budget or award value range is published in the solicitation materials.