Three (3) High Axle Vehicles

The State of Oregon, through the Oregon Department of Emergency Management (OEM), is issuing a Request for Quotes (RFQ) for three high axle vehicles under the State Preparedness and Incident Response Equipment (SPIRE) grant program. The procurement involves acquiring specialized four-wheel drive vehicles with specific operational requirements, including a four-door cab configuration, electric front winch, 360-degree articulating scene lights, front and rear shackles, and the ability to navigate challenging terrains with 45 inches of water clearance. One vehicle will be delivered to each of three locations: Curry County Emergency Management in Gold Beach, Yachats Rural Fire Protection District in Yachats, and Harney County Emergency Management in Burns, Oregon. Bidders must submit questions by January 12, 2026, at 3:00 PM PST, with answers provided by January 19, 2026. Quotes are due by January 30, 2026, at 3:00 PM PST through the OregonBuys electronic portal, with a notice of award expected on February 13, 2026. OEM will evaluate quotes based on requirement compliance, delivery schedule, on-site training plan quality, and overall value, with a maximum Gross Vehicle Weight Rating of 25,999 pounds.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Optional equipment can be included in the proposal, such as front and rear differential lockers, rear winches, run-flat tires, onboard air compressor systems, long-range fuel tanks, lighting systems, wheelchair lift capabilities, and rope rescue anchor points. Proposers must complete comprehensive documentation, including the Offeror Information and Certification Sheet, Responsibility Inquiry form, and Reference Check form, which require detailed disclosures about company history, financial standing, and past performance. While specific budget ranges are not directly stated, the procurement involves three vehicles with potential additional costs for optional equipment and customizations. Proposers must comply with Oregon statutory requirements, including tax laws, non-discrimination policies, and wage equity standards. The final purchase will require itemized invoices, certificates of origin, warranty documentation, and maintenance schedules, with Vehicle Privilege Tax or Vehicle Use Tax considerations depending on the purchase location.