2025512 High Axle Vehicle Scores - Final.pdf

This is an evaluation scoresheet for a Request for Quotes issued by the State of Oregon, Department of Emergency Management, for the procurement of three high axle vehicles under Agency Contract #2025512, titled S-258000. The solicitation seeks specialized four-wheel drive vehicles with specific operational requirements including four-door cab configuration, electric front winch, 360-degree articulating scene lights, and water clearance capability of 45 inches. The three vehicles will be delivered to Curry County Emergency Management in Gold Beach, Yachats Rural Fire Protection District in Yachats, and Harney County Emergency Management in Burns, Oregon. Questions from bidders were due by January 12, 2026, at 3:00 PM PST, with answers provided by January 19, 2026. Quotes were due by January 30, 2026, at 3:00 PM PST through the OregonBuys electronic portal, with a notice of award expected on February 13, 2026.

The evaluation was conducted by three independent evaluators who assessed proposals based on four criteria: compliance with Scope of Work requirements (70% weighting), delivery speed (55% weighting), training plan quality (90% weighting), and overall value including budget, freight, delivery, installation, and training costs (50-75% weighting). Two bidders were evaluated: Acela achieved a combined calculated score of 246.70 points and ranked first, while Solid Fab Works scored 219.00 points and ranked second. The procurement is funded through the State Preparedness and Incident Response Equipment (SPIRE) grant program, with the maximum Gross Vehicle Weight Rating specified at 25,999 pounds. Proposers were required to submit comprehensive documentation including the Offeror Information and Certification Sheet, Responsibility Inquiry form, and Reference Check form, along with itemized invoices, certificates of origin, warranty documentation, and maintenance schedules upon completion.