Thread & Bobbins

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Military Affairs, seeks qualified vendors to establish a Master Agreement for the supply of Thread & Bobbins through Request for Bid (RFB 758 2000000321). The procurement covers thirteen line items of industrial sewing threads and bobbins, including specialty threads in multiple colors (Dark Navy, Black, Spice Brown, Sky Blue, Tan, Foliage Green, Brown, Black Embroidery, Woodland Camo Green, Desert Sand, and Khaki) and pre-wound bobbins for embroidery and sewing applications, with estimated annual usage ranging from 8 cones to 3,000 cones per item. All products must comply with strict military specifications including MIL-SPEC A-A-50199, MIL-T-43566C, and MIL-SPEC A-A-55095, with no substitutions permitted, and unit prices must include packaging, handling, and shipping costs delivered F.O.B. Destination, Freight Prepaid and Allowed. The initial contract period is one year from the date of award with four optional one-year renewal periods available subject to written approval and potential renegotiation of terms. Bids were due December 12, 2019, at 1:30 PM ET, submitted to the Finance Office of Procurement Services at 702 Capitol Avenue, Capitol Annex Room 095, Frankfort, Kentucky, with written questions due by November 27, 2019, at 4:00 PM ET. Awards will be determined using a best value approach allocating 90 points to price (lowest-priced bidder receives maximum points, with subsequent bidders scored proportionally) and 10 points to delivery time stated in specific working days. Bidders must submit sealed bids including a signed solicitation face, completed bid information, Revenue Form 10A100, Certificate of Authority for foreign entities, required affidavits, and EEO forms if applicable, with no fax or electronic submissions permitted. Shipping is designated to DMA-KYLOC Administrative Services at 5751 Briar Hill Road, Building 6, Lexington, Kentucky 40516-9721.

Reciprocal preference applies to Kentucky resident bidders, and qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind receive statutory preference points under state law. Vendors must execute an annual affidavit and certification form under oath or affirmation with notarization, confirming they are not debarred or suspended from government contracting and certifying compliance with prevailing wage requirements, tax obligations, and non-discrimination statutes applicable to public contracts. Price adjustments are prohibited during the first twelve months of the contract; any increases after that period require thirty days' written notice with justification based on industry-wide price changes. Invoices are payable within thirty working days of goods receipt or invoice submission. The Commonwealth retains the right to cancel the RFB if responses exceed available funding and may extend the Master Agreement to other state agencies with vendor consent. No specific incumbent vendors, budget values, or contract award amounts are listed in the solicitation documents, though the estimated annual usage quantities for each line item provide an indication of procurement scope and scale for interested bidders.