Third Party Administrator – Worker’s Compensation

Granite School District in Salt Lake County, Utah is seeking a Third Party Administrator (TPA) for its Workers' Compensation program through a Request for Proposals (RFP) issued on October 27, 2025. The procurement seeks a comprehensive workers' compensation claims administration service for the district's self-insured program, with specific requirements including claims management, medical bill processing, reporting, compliance, and loss control services. The contract will run from February 1, 2026, to January 31, 2027, with four additional one-year renewal options available. Proposals are due on November 18, 2025, at 3:00 PM MST, with anticipated evaluation completion by December 19, 2025, and Board of Education contract award scheduled for January 6, 2026. The evaluation criteria will be weighted 50% on overall program design, 30% on cost, and 20% on references, with a preference for locally based support staff in the Salt Lake City area. Vendors must have a Utah business license, meet specific insurance requirements, and comply with HIPAA regulations.

The RFP does not explicitly indicate any specific set-aside designations or restrictions for disadvantaged enterprises. Based on the claims history provided, the district's workers' compensation program has annual incurred amounts ranging from approximately $600,000 to $1.4 million, suggesting a substantial potential contract value. The solicitation requires vendors to submit comprehensive documentation, including a Claim of Business Confidentiality form that allows protection of sensitive business information under Utah Code. Proposing firms must complete standard documentation such as the Federal W-9 form and demonstrate compliance with Utah Procurement Code and employment status verification requirements. While no incumbent vendor is specifically mentioned, the district reserves the right to reject any or all proposals and potentially award multiple contracts if deemed in its best interest. The RFP emphasizes competitive bidding practices and seeks a vendor capable of providing robust, locally supported workers' compensation claims administration services.