Thermoplastic Pavement Marking Raw Material

The City of Phoenix is requesting sealed offers for thermoplastic pavement marking raw material under IFB-26-0348, with offers due July 17, 2026, at 2:00 p.m. and a pre-offer conference on July 2, 2026, at 11:00 a.m. via WebEx. Small business participation is governed by the Disadvantaged Business Enterprise-Neutral (DBE-N) Program under 49 CFR Part 26, and the City of Phoenix Aviation Department's Supplemental Terms and Conditions impose nondiscrimination and DBE requirements under 49 CFR Parts 23 and 26.

The scope is thermoplastic reflectorized material in granular or pelletized form, compounded for pavement stripes and markings applied in a molten state. The material composition must conform to specified ranges: binder 18–26% by weight, reflective glass spheres 30–40%, titanium dioxide for white materials 10–15%, calcium carbonate filler 20–40%, and yellow pigment minimum 1.5% for yellow materials. Packaging requirements specify 50-pound meltable bags shrink-wrapped on pallets containing 40 bags (one ton per pallet), labeled with color, binder type, manufacturer information, manufacturing date, batch number, production lot, weight, safety information, and heating temperature. The contractor must maintain sufficient local inventory to provide daily support of City requirements, deliver within 30 days of order receipt between 7:00 a.m. and 1:00 p.m., Monday through Friday excluding City holidays, and supply material safety data sheets and certificates of compliance with each delivery.

The contract commences February 15, 2027, or upon final signature and recording by the City Clerk, whichever is later, and runs for five years with no options to extend. Prices are firm and fixed for the initial one year; thereafter, price increases are considered annually with 60 days' written notice and supporting documentation, while price decreases are permitted at any time. All prices must be quoted FOB destination to the Street Transportation Department at 4035 W. Glenrosa Avenue, Phoenix, Arizona 85019. Award will be made to the lowest responsive and responsible offeror. Written inquiries are due July 7, 2026, at 2:00 p.m.