Thermal Paper with Colorado seal watermark

The Colorado Department of Agriculture issued Invitation for Bids (IFB1 2017000072) to procure 3,335 packs of custom direct thermal fanfold paper, with each pack containing 33 sets of 99 pages per set, representing approximately a two-year supply of materials for use in legal documents including brand inspection certificates and proof of ownership documentation on livestock. The thermal paper must be 8 inches by 11 inches in fanfold format with a black and white State of Colorado seal watermark (approximately 4 inches in size) preprinted and centered on the bottom half of the first page of each set in light gray, maintaining visibility without obstructing additional thermal printing; the paper must be compatible with the Brother Pocket Jet 763 thermal printer, meet or exceed a twenty-year archival rating standard, and be formatted with 10 packs per case. Delivery on a fixed-price, FOB basis is required to 305 Interlocken Parkway, Broomfield, Colorado 80021, with inside delivery to a designated storage area mandatory and no forklift available; the entire quantity must be shipped in a single order with all costs including shipping and handling incorporated into the firm fixed price. The deadline for written questions was September 15, 2016, at 12:00 PM Mountain Time, with bid responses due electronically via email to joy.huse@state.co.us by October 3, 2016, at 10:00 AM Mountain Time, limited to five pages including a completed signature page, W-9 form, cost proposal, and statement of compliance with all IFB requirements and Purchase Order Terms and Conditions. The anticipated contract term runs from October 10, 2016, or upon final purchase order execution through December 31, 2016, with selection to be made based on the responsible vendor whose acceptable response is determined most advantageous to the department, with cost being the primary evaluation consideration.

The procurement is open to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) that meet minimum specifications and submit proper certification documentation from the U.S. Department of Veterans Affairs, with such vendors receiving a 5% preference in evaluation; the state may decline to open bids from non-ColoradoVSS registered vendors if adequate competition exists among registered vendors. No incumbent vendors or current contractors are identified in the solicitation documentation. The fixed-price solicitation carries a maximum cost threshold of $49,474.50, and any cost proposals exceeding this amount will not be considered for award. The state reserves the right to reject all quotes, cancel the solicitation entirely, re-solicit the requirement, or waive minor technicalities in submission requirements without penalty.