Theatre Project Audio Lighting and Video

North Carolina A&T State University is seeking qualified vendors to complete a comprehensive upgrade of the Paul Robeson Theatre's audio, video, and lighting systems through Request for Quote #59-Q6843. The project encompasses implementing a digital audio system with integrated stage inputs and production communication, a high-definition video system for streaming and recording, LED lighting fixtures, and an enhanced lobby display system. A mandatory site visit is scheduled for 03-31-2025 at 10:00am, with electronic bids due on 04-18-2025 at 03:00pm through the Bonfire Hub portal. The project timeline is from May 20-2025 through August 15-2025, with all theatre work required to be completed by August 25-2025. Vendors must be registered in the North Carolina Electronic Vendor Portal (eVP) and are responsible for complete in-house installation and integration of all systems, with no equipment substitutions permitted. The university will require eight hours of staff and student training in each technical area, and the selected vendor must provide a two-year warranty on equipment and installation labor. Liquidated damages of $100 per calendar day will be assessed for work not completed by the specified deadline.

The procurement appears open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. While no incumbent vendors are identified, the project requires integration with the existing theatre infrastructure at North Carolina A&T State University's performing arts facility. The procurement emphasizes technological upgrades that align with current industry standards and aims to create an innovative, professional-grade performance environment. Although a specific budget range is not explicitly stated, the comprehensive nature of the audio, video, and lighting system upgrades suggests a substantial investment in the university's performing arts infrastructure. The project's scope includes detailed equipment specifications for the Theatre, Acting Studio, and Lobby areas, indicating a complex and potentially high-value procurement. Vendors will need to demonstrate significant technical expertise in audio-visual and theatrical systems integration to be competitive in this procurement.