Thayer #3 well plugging project

The West Virginia Department of Environmental Protection, Office of Oil and Gas, is soliciting bids through an Agency Request for Quote (ARFQ DEP26-062) for the Thayer #3 Well Plugging Project, a construction and reclamation effort in Mingo County, West Virginia. The project encompasses the plugging and reclamation of an abandoned oil and natural gas well (API# 47-059-00701) located on the Remining #3 Surface Mine near Matewan. The scope of work includes 23 line items covering permitting, site preparation, rig and crew services with a minimum three-person crew working 60 hours, mobilization and demobilization, equipment rental (vacuum water truck, excavator, power tongs, mud/mixing pump), materials (tubing, cement, aqua gel, steel mud pit, monument), waste disposal services (gel waste at 20 barrels, liquid waste at 30 barrels, solid waste at 10 tons), environmental protection supplies (absorbent pads, peat sorb, plastic rolls), and specialized services including logging, wireline, and cellar preparation. Bidders must submit unit prices and total prices for each line item and comply with West Virginia Code 22-6-23 and 22-6-24, along with applicable administrative rules including the Erosion and Sediment Control Field Manual. Key deadlines include a mandatory pre-bid meeting on January 6, 2026, at 11:00 AM Eastern Time at the project site, technical questions due by January 9, 2026, at 2:00 PM Eastern Time, and electronic bid submissions through wvOASIS Vendor Self Service due by January 16, 2026, at 10:30 AM Eastern Time. Attendance at the pre-bid meeting is mandatory; failure to attend results in automatic bid disqualification. Upon award, the Notice to Proceed will be issued immediately with project completion required within 90 days.

Bidders must meet specific bonding and insurance requirements, including submission of a bid bond equal to 5% of the total bid amount and, if awarded, performance and labor/material payment bonds equal to 100% of the contract value prior to contract execution. Required insurance includes Commercial General Liability and Automobile Liability with minimum limits of $2,000,000 per occurrence for bodily injury and property damage. The apparent successful bidder must provide a West Virginia contractor's license, a drug-free workplace affidavit, and a subcontractor list if applicable. Contractors must secure a Right-of-Way Entry Permit from the West Virginia Division of Highways before commencing work and may be required to post a $50,000 bond with WVDOH. The contract term is one year with potential renewal for up to three successive one-year periods upon mutual written consent and approval by the Attorney General. Projects exceeding $500,000 are subject to local labor market hiring requirements. The contract includes a six-month warranty period following project completion and acceptance, and liquidated damages of $1,000 per working day apply for delays beyond the contract completion date. No specific budget amount or award value is disclosed in the solicitation documents. The project is funded through the State of West Virginia's Abandoned Well Plugging Program. No incumbent contractors, set-asides for disadvantaged enterprises, or technology integration requirements are specified in the available documentation.