Texas Public Purchasing Association | Request for Proposals for Association Management Services

The Texas Public Purchasing Association (TxPPA), a 501(c)(6) non-profit organization serving approximately 1,000 members across Texas public agencies, is requesting proposals for an Association Management Company to provide comprehensive administrative and conference management services, with proposals due September 17, 2026 at 3:00 PM CST through the City of Rosenberg's OpenGov e-procurement portal.

The scope encompasses general association administration, board support, membership services, technology and branding management, website maintenance, social media management, financial management, and planning and logistics coordination for two annual conferences (Spring and Fall). The AMC shall act as an independent contractor responsible for all payroll taxes, benefits, insurance premiums, bonds, and operating costs, and must maintain professional liability insurance with a minimum of $1 million per occurrence and $2 million aggregate.

Required qualifications include three or more years of progressive management experience in non-profit voluntary sector organizations, event planning and negotiation experience, strong organizational and communication skills, and demonstrated computer proficiency. Desired qualifications include business administration experience and knowledge of the public procurement profession. Compensation shall be based on a monthly management fee covering all services, with costs broken down by category (General Administration, Conference Planning & Management, and Financial Management), plus separate pricing for travel and related expenses subject to prior approval. The 2026 budget projects administrative management company costs of $69,600 annually.

The initial contract term runs from November 1, 2026 through December 31, 2027, with renewal options for up to four additional one-year periods through December 31, 2031 and potential month-to-month continuation thereafter. Either party may terminate upon 60 days' written notice. Proposals will be evaluated on a weighted 100-point system: Qualifications (40 points), Value Added Proposals & Efficiencies (20 points), References (10 points), and Fee Structure (30 points). Proposals must include references from at least three comparable organizations preferably in procurement or non-profit sectors. Questions are due September 4, 2026 at 5:00 PM CST. Potential interviews will be conducted via Zoom the week of October 12, 2026, with contract award scheduled for October 21, 2026.