TxPPA_2026_Approved_Budget.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Texas Public Purchasing Association | Request for Proposals for Association Management Services
- Solicitation number
- 26-TXPPA-001
- Issued by
- Fort Bend County, Round Mountain Town, Texas
About this file
This is an approved budget document for the Texas Public Purchasing Association (TxPPA), a non-profit organization with approximately 1,000 members seeking Association Management Company services. The 2026 budget projects total income of $621,870.00 derived from multiple revenue streams including membership dues ($95,760.00), charter sponsors ($6,500.00), annual partners ($130,000.00), spring conference registrations and exhibitor fees ($153,000.00), fall conference registrations and exhibitor fees ($185,000.00), virtual workshop registrations ($45,000.00), webinar registrations ($1,200.00), and miscellaneous income ($5,410.00). The organization plans to conduct two major conferences annually—a spring conference and fall conference—along with professional development programming including webinars and virtual workshops.
Total budgeted expenses for 2026 are projected at $601,995.00, with significant allocations for spring conference operations ($214,250.00), fall conference operations ($210,250.00), professional development ($15,500.00), conference general expenses ($12,000.00), and administration ($149,995.00). Administrative costs include management company services ($69,600.00), software and technology systems ($29,620.00 combined for MemberClicks, Member App, and general software), credit card processing fees ($22,000.00), officer and board travel ($13,000.00), and other operational expenses. The 2026 budget projects a net income of $19,875.00, representing a modest surplus after accounting for all operational and conference-related expenses.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| TxPPA_2025_990.pdf | ||
| TxPPA_2024_990.pdf | ||
| TxPPA_2023_990.pdf | ||
| TxPPA_Operations_Manual.pdf | ||
| TxPPA_Constitution_&_Bylaws.pdf | ||
| Texas_Public_Purchasing_Association_|_Request_for_Proposals_for_Association_Management_Services.pdf | ||
| TxPPA_AMC_RFP.docx | DOCX document |
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Text version
Sheet1
| 2024 Budget | 2024 Actual | 2025 Budget | 2025 Actual | 2026 Budget | Income/Expense | Remaining | |
| Income | |||||||
| 100 - Membership Dues | $ 68,950.00 | $ 104,813.50 | $ 70,000.00 | $ 83,210.00 | $ 95,760.00 | $ 95,760.00 | |
| 200 - Charter Sponsor | $ 3,000.00 | $ 3,000.00 | $ 3,000.00 | $ 9,100.00 | $ 6,500.00 | $ 6,500.00 | |
| 300 - Annual Partner | $ 72,350.00 | $ 97,650.00 | $ 61,000.00 | $ 90,000.00 | $ 130,000.00 | $ 130,000.00 | |
| 400 - Spring Conference | |||||||
| 401 - Spring Conference Registration | $ 71,500.00 | $ 97,720.00 | $ 71,500.00 | $ 73,575.00 | $ 73,000.00 | $ 73,000.00 | |
| 402 - Spring Conference Exhibitor | $ 77,000.00 | $ 98,165.00 | $ 100,000.00 | $ 75,705.00 | $ 80,000.00 | $ 80,000.00 | |
| Total Spring Conference | $ 148,500.00 | $ 195,885.00 | $ 171,500.00 | $ 149,280.00 | $ 153,000.00 | $ - 0 | $ 153,000.00 |
| 500 - Fall Conference | |||||||
| 501 - Fall Conference Registration | $ 78,750.00 | $ 27,114.90 | $ 78,750.00 | $ 94,850.00 | $ 95,000.00 | $ 95,000.00 | |
| 502 - Fall Conference Exhibitor | $ 70,000.00 | $ 39,342.93 | $ 70,000.00 | $ 87,250.00 | $ 90,000.00 | $ 90,000.00 | |
| Total Fall Conference | $ 148,750.00 | $ 66,457.83 | $ 148,750.00 | $ 182,100.00 | $ 185,000.00 | $ - 0 | $ 185,000.00 |
| 600 - Professional Development (Other) | |||||||
| 601 - Webinar Registration | $ 3,150.00 | $ 1,700.00 | $ 3,750.00 | $ 1,200.00 | $ 1,200.00 | $ 1,200.00 | |
| 602 - Virtual Workshop Registration | $ - 0 | $ - 0 | $ 3,000.00 | $ - 0 | $ 45,000.00 | $ 45,000.00 | |
| Total Professional Development | $ 3,150.00 | $ 1,700.00 | $ 6,750.00 | $ 1,200.00 | $ 46,200.00 | $ - 0 | $ 46,200.00 |
| 700 - Other Income (Miscellaneous) | $ - 0 | $ 1.00 | $ - 0 | $ - 0 | $ 5,400.00 | $ 5,400.00 | |
| 800 - Interest Earned | $ - 0 | $ 42.29 | $ - 0 | $ 2.31 | $ 10.00 | $ 10.00 | |
| Total Income | $ 444,700.00 | $ 469,549.62 | $ 461,000.00 | $ 514,892.31 | $ 621,870.00 | ||
| Expense | |||||||
| 1000 - Spring Conference | |||||||
| 1001 - Conference Printing | $ 1,925.00 | $ 353.26 | $ 500.00 | $ 180.42 | $ 250.00 | $ 250.00 | |
| 1002 - Conference Production | $ 7,500.00 | $ 20,013.81 | $ 39,848.78 | $ 42,912.41 | $ 69,000.00 | $ (19,318.23) | $ 88,318.23 |
| 1003 - Room Rental | $ 6,500.00 | $ - 0 | $ 6,500.00 | $ 7,150.50 | $ 6,500.00 | $ 6,500.00 | |
| 1004 - Food & Beverage | $ 65,000.00 | $ 61,532.61 | $ 87,800.00 | $ 116,126.60 | $ 85,000.00 | $ (5,000.00) | $ 90,000.00 |
| 1005 - Executive Board Rooms | $ 5,000.00 | $ 4,822.84 | $ 5,000.00 | $ 3,281.35 | $ 3,500.00 | $ 3,500.00 | |
| 1006 - President's Dinner | $ 4,000.00 | $ - 0 | $ 4,000.00 | $ - 0 | $ 4,000.00 | $ 4,000.00 | |
| 1007 - Speaker Expense | $ 6,000.00 | $ 3,091.52 | $ 5,000.00 | $ - 0 | $ 20,000.00 | $ 20,000.00 | |
| 1008 - Conference Promotion | $ 1,000.00 | $ 3,363.13 | $ 500.00 | $ 696.21 | $ 500.00 | $ 500.00 | |
| 1009 - Supplies & Misc | $ 4,000.00 | $ 6,581.69 | $ 3,000.00 | $ 4,988.14 | $ 5,000.00 | $ 5,000.00 | |
| 1010 - Entertainment | $ 2,000.00 | $ 2,000.00 | $ 2,000.00 | $ 2,798.00 | $ 1,500.00 | $ 1,500.00 | |
| 1011 - Exhibits Expense | $ 4,000.00 | $ - 0 | $ 4,000.00 | $ - 0 | $ 4,000.00 | $ 4,000.00 | |
| 1012 - Networking Event | $ - 0 | $ - 0 | $ 12,000.00 | $ - 0 | $ 15,000.00 | $ 15,000.00 | |
| Total Spring Conference | $ 106,925.00 | $ 101,758.86 | $ 170,148.78 | $ 178,133.63 | $ 214,250.00 | $ (24,318.23) | $ 238,568.23 |
| 2000 - Fall Conference | |||||||
| 2001 - Conference Printing | $ 2,500.00 | $ 228.48 | $ - 0 | $ 213.82 | $ 250.00 | $ 250.00 | |
| 2002 - Conference Production | $ 7,500.00 | $ - 0 | $ 30,151.22 | $ 35,216.50 | $ 69,000.00 | $ 69,000.00 | |
| 2003 - Room Rental | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 2004 - Food & Beverage | $ 65,000.00 | $ 130,770.24 | $ 65,000.00 | $ 64,021.87 | $ 85,000.00 | $ 85,000.00 | |
| 2005 - Executive Board Rooms | $ 5,000.00 | $ 4,500.00 | $ 5,000.00 | $ 1,296.50 | $ 5,000.00 | $ 5,000.00 | |
| 2006 - President's Dinner | $ - 0 | $ - 0 | $ - 0 | $ 2,697.46 | $ 4,000.00 | $ 4,000.00 | |
| 2007 - Speaker Expense | $ 10,000.00 | $ - 0 | $ 10,000.00 | $ 851.00 | $ 20,000.00 | $ 20,000.00 | |
| 2008 - Conference Promotion | $ 1,000.00 | $ 3,363.13 | $ 500.00 | $ - 0 | $ 500.00 | $ 500.00 | |
| 2009 - Supplies & Misc | $ 4,000.00 | $ 77.85 | $ 4,000.00 | $ 4,041.41 | $ 5,000.00 | $ 5,000.00 | |
| 2010 - Entertainment | $ - 0 | $ 1,500.00 | $ 1,500.00 | $ - 0 | $ 1,500.00 | $ 1,500.00 | |
| 2011 - Exhibits Expense | $ 12,000.00 | $ - 0 | $ 4,000.00 | $ 4,746.80 | $ 5,000.00 | $ 5,000.00 | |
| 2012 - Networking Event | $ 12,000.00 | $ - 0 | $ 12,000.00 | $ 20,489.06 | $ 15,000.00 | $ 15,000.00 | |
| Total Fall Conference | $ 119,000.00 | $ 140,439.69 | $ 132,151.22 | $ 133,574.42 | $ 210,250.00 | $ - 0 | $ 210,250.00 |
| 3000 - Conference General | |||||||
| 3001 - Scholarship | $ 6,000.00 | $ 3,641.99 | $ 6,000.00 | $ 1,702.00 | $ 5,000.00 | $ 5,000.00 | |
| 3002 - Management Company Travel | $ 9,000.00 | $ 2,416.39 | $ 12,800.00 | $ 1,322.08 | $ 4,000.00 | $ 4,000.00 | |
| 3003 - President's Travel | $ 2,800.00 | $ 1,321.28 | $ 2,800.00 | $ 938.20 | $ 1,000.00 | $ 1,000.00 | |
| 3004 - Site Visits | $ 500.00 | $ 4,000.00 | $ 1,534.30 | $ 2,000.00 | $ 2,000.00 | ||
| Total Conference General | $ 18,300.00 | $ 7,379.66 | $ 25,600.00 | $ 5,496.58 | $ 12,000.00 | $ - 0 | $ 12,000.00 |
| 4000 - Professional Development | |||||||
| 4001 - Webinars | $ 4,500.00 | $ 1,800.00 | $ 2,250.00 | $ - 0 | $ 7,200.00 | $ (3,232.92) | $ 10,432.92 |
| 4002 - Virtual Workshop | $ - 0 | $ 3,225.96 | $ 4,000.00 | $ - 0 | $ 8,300.00 | $ (4,136.74) | $ 12,436.74 |
| 4003 - Supplies | $ - 0 | $ 515.01 | $ 400.00 | $ - 0 | $ - 0 | $ - 0 | |
| 4004 - Staff Travel | $ - 0 | $ 35.96 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Total Professional Development | $ 4,500.00 | $ 5,576.93 | $ 6,650.00 | $ - 0 | $ 15,500.00 | $ (7,369.66) | $ 22,869.66 |
| 5000 - Administration | |||||||
| 5100 - Management Company | $ 55,200.00 | $ 94,353.93 | $ 69,600.00 | $ 69,600.00 | $ 69,600.00 | $ (6,002.55) | $ 75,602.55 |
| 5102 - Mail Service | $ 1,400.00 | $ 37.72 | $ 1,700.00 | $ 1,200.00 | $ 1,300.00 | $ 1,300.00 | |
| 5103 - Phone Service | $ 1,500.00 | $ 750.00 | $ 1,500.00 | $ 480.00 | $ 500.00 | $ 500.00 | |
| 5104 - Accounting | $ 4,500.00 | $ 479.50 | $ 4,500.00 | $ - 0 | $ 2,000.00 | $ 2,000.00 | |
| 5105 - Office Supplies | $ 250.00 | $ 291.40 | $ 250.00 | $ - 0 | $ 250.00 | $ 250.00 | |
| 5106 - Insurance | $ 1,500.00 | $ - 0 | $ 1,500.00 | $ - 0 | $ 1,500.00 | $ 1,500.00 | |
| 5200 - Software | $ 2,500.00 | $ 2,524.88 | $ 2,500.00 | $ 3,312.36 | $ 13,320.00 | $ (161.18) | $ 13,481.18 |
| 5201 - MemberClicks | $ 15,000.00 | $ 868.22 | $ 7,850.00 | $ 14,954.63 | $ 12,800.00 | $ 12,800.00 | |
| 5202 - Member App | $ 8,000.00 | $ 10,478.00 | $ 3,500.00 | $ 3,500.00 | $ 3,500.00 | $ 3,500.00 | |
| 5300 - Banking | $ - 0 | $ 1,468.20 | $ 400.00 | $ 225.00 | $ 225.00 | $ 225.00 | |
| 5301 - Credit Card Processing Fees | $ 14,000.00 | $ 11,668.73 | $ 14,000.00 | $ 22,000.00 | $ 22,000.00 | $ 22,000.00 | |
| 5400 - Board Expenses | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 5401 - Officer Travel | $ 12,000.00 | $ 12,587.04 | $ 12,000.00 | $ 5,910.42 | $ 10,000.00 | $ (1,882.61) | $ 11,882.61 |
| 5402 - TML Travel | $ 4,500.00 | $ 4,004.29 | $ 4,500.00 | $ 2,818.13 | $ 3,000.00 | $ 3,000.00 | |
| 5403 - Clothing | $ 2,250.00 | $ - 0 | $ 2,250.00 | $ 1,365.34 | $ 2,000.00 | $ 2,000.00 | |
| 5404 - Awards/Plaques | $ 500.00 | $ 165.22 | $ 500.00 | $ - 0 | $ 500.00 | $ 500.00 | |
| 5405 - Board Retreat | $ 5,750.00 | $ 214.00 | $ - 0 | $ - 0 | $ 7,500.00 | $ 7,500.00 | |
| Total Administration | $ 128,850.00 | $ 139,891.13 | $ 126,550.00 | $ 125,365.88 | $ 149,995.00 | $ (8,046.34) | $ 158,041.34 |
| Total Expense | $ 377,575.00 | $ 395,046.28 | $ 461,100.00 | $ 442,570.51 | $ 601,995.00 | $ (39,734.23) | $ 641,729.23 |
Net Income $ 67,125.00 $ 74,503.34 $ (100.00) $ 72,321.80 $ 19,875.00
File details come from the government source that posted it. Updated .