Term Contract for Fuel Treatment Program

Fort Bend County, Texas is soliciting sealed bids for a term contract to provide a comprehensive fuel treatment program encompassing diesel fuel additives, gasoline additives, biocide/fungicide treatments, and associated testing services. The procurement requires a single vendor to deliver products meeting specific ASTM performance standards, including detergents/dispersants, cetane improvers, demulsifiers, corrosion inhibitors, oxidation inhibitors, pour point depressants, lubricants, metal deactivators, and cloud point reducers for both diesel and gasoline applications. Bidders must submit sealed bids electronically via the Bonfire Portal or by hard copy to the Fort Bend County Purchasing Department, Travis Annex, 301 Jackson, Suite 201, Richmond, Texas 77469, no later than 2:00 PM Central Time on Tuesday, February 10, 2026, with a public bid opening immediately following the deadline. The contract term runs from April 1, 2026, through March 31, 2027, with four optional one-year renewal periods through March 31, 2031, contingent upon mutual agreement and subject to termination by either party with thirty days written notice. Required qualifications include a current certificate of insurance and at least three client references demonstrating successful completion of similar projects. The successful contractor must provide at no additional cost on-site lubrication training, inventory management, internet-based equipment maintenance management software, plant survey and inventory consolidation recommendations, value recognition reports, and a solar-powered direct inject diesel fuel improver injector. Pricing must remain firm for the entire contract duration and be all-inclusive; however, after the first twelve months, price increases may be requested subject to Fort Bend County Commissioners Court approval, limited to increases matching those from the contractor's supplier and not exceeding 25 percent of the original bid price. The deadline for submitting questions and requests for clarification is Tuesday, February 3, 2026, at 10:30 AM Central Time, and no pre-bid conference is scheduled.

The request for proposal documents do not specify any set-aside designations, disadvantaged business enterprise requirements, or restrictions limiting participation to particular organizational types, indicating that qualified vendors of any classification may submit bids. No incumbent vendors or current contractors are identified in the solicitation materials. The procurement materials do not disclose an estimated award value or budget range, requiring interested bidders to review the detailed specifications and develop competitive proposals based on the stated requirements and performance standards. Fort Bend County is a tax-exempt governmental entity and will not pay federal excise, state, or city sales taxes, which should be factored into pricing considerations. The county reserves the right to reject any or all bids submitted, and interested parties may obtain additional information by contacting the Purchasing Agent, Brooke Lindemann, at 281-341-8640 or visiting www.fortbendcountytx.gov for any posted addendums related to the procurement.