FAQ Document - Tent RFQ 03.31.25.pdf
PDF 89 KB Posted
- Attached to
- Tent RFQ small 10 yrs
- Solicitation number
- 25-482DPH-FINAN-B-47870
- Issued by
- Jackson County, St. Clair County, Illinois
About this file
This document is a Questions and Answers (Q&A) file for a Tent Request for Quotation (RFQ) with the BidBuy Bid Number 25-482DPH-FINAN-B-47186, addressing procurement details for state fair tent services. The RFQ involves providing tent services for multiple state fairs, with each fair lasting approximately 10 days. The vendor is required to install and maintain tents throughout the event timeframe, and must be available on a 24-hour basis for emergency duty, including being "on-call" when not physically present. Critically, the vendor will be financially responsible for any penalties resulting from failure to comply with tent set-up and removal timeliness requirements.
The Q&A document clarifies key bidding parameters, specifically that the winning vendor must possess all mandatory qualifications and submit the lowest bid. The document indicates that partial bid submissions are not acceptable, with vendors needing to provide comprehensive services rather than just equipment. While a potential bidder inquired about supplying only equipment, the RFQ response emphasizes that the winning vendor must meet all specified requirements and provide a complete solution for tent services across the state fair events.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| TENT updated 05.16.25 RFQ IDPH.pdf | ||
| standard-terms-and-conditions v.23.2~6.pdf | ||
| IDPH_Logo2014_Slogan_reversed~6.png | PNG image | |
| standard-illinois-certifications-v.23.1~58.docx | DOCX document | |
| IDPH_Logo2014_Slogan_301C~4.png | PNG image |
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Text version
Questions and Answers Tent RFQ small 10 yrs BidBuy Bid Number
25-482DPH-FINAN-B-47186
Question: Could you please let me know the approximate duration for each event?
Answer: Each State fair is approximately 10 days, but the tent will need to be installed, and maintained throughout that timeframe. The vendor is responsible for communicating with the Agents of the Events as defined in the RFQ page 2 .
“The vendor shall provide maintenance for the duration of all events with the following minimum requirements: (1) the vendor shall be on an “on-call” basis when not physically present, and (2) the vendor must be available on a twenty-four-hour basis for emergency duty.
The Vendor will be responsible for any fees or any other penalties accrued or other amounts claimed to be owed due to a failure to comply with timeliness requirements for the tent's set-up and removal. “
Question: Can a bidder supply a portion of the items needed from within the RFQ?
“We are a supplier of commercial grade party and event equipment. I came across your solicitation and wanted to offer our services. While we do not provide set up services we can provide all the equipment that you seem to be looking for! If purchase of the items would be of interest to you I would love to provide a quote. It may end up being more cost effective for you than paying for a vendor and outside labor!”
Answer: As noted directly from the RFQ, the winning vendor must possess all mandatory qualifications and offer the lowest bid.
File details come from the government source that posted it. Updated .